Contract Administrator III - Construction

CLMI Group, LLC•Los Angeles, CA

3h•$110,000 - $116,000•Onsite

About The Position

CLMI Group is seeking passionate construction professionals for an on-site role at the Los Angeles Community College District's Project Management Office (PMO). This position involves coordinating with various project management personnel to develop and prepare procurement packages for selecting contractors and service providers. The role requires managing competitive bidding processes from planning through award, including all administrative functions related to procurement documents, evaluations, approvals, and contracts. The Contract Administrator III will handle multiple concurrent procurement processes, maintain strict adherence to policies and laws, and provide reporting, tracking, and quality control. This is a heavily administrative role with minimal support, demanding a high level of attention to detail and compliance under audit scrutiny. The position requires a Bachelor's degree or equivalent experience and proficiency in Microsoft Office Suite and Adobe Acrobat.

Requirements

Minimum of five (5) years of relevant experience to the position description.
Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
Proficient with Microsoft Excel, Word, and Adobe Acrobat.
Demonstrates a reliable, responsive, and positive work ethic with the highest degree of integrity.
Must be detail-oriented and organized.
Must be a fast learner and logical thinker.
Must be focused on quality and accuracy.
Excellent communication skills, both written and verbal.
Ability to accurately track and report status when managing concurrently running projects.

Nice To Haves

Experience with higher education capital improvement projects.
Knowledge of the California Public Contract Code.
Knowledge of the California Community College Code.
Experience with electronic bidding software (i.e. PlanetBids).
Experience with alternate project delivery methods such as Design-Build.
Experience with project management software (i.e. Proliance, Trimble).

Responsibilities

Coordinates with project management personnel at the District, PMO, College Project Teams, and Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (architects, engineers, inspectors).
Manages a variety of competitive bidding and selection processes for construction and/or professional services, from planning through award, including direct responsibility for all administrative functions (preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, and contract documents).
Takes on a variety of tasks and responsibilities that may be assigned or change over time, based on workload and department resources, at the discretion of the department supervisor, to best serve the needs of the District.
Maintains strict adherence to policies, procedures, templates, and applicable laws as a daily part of the role.
Provides reporting, tracking, and quality control for all assigned procurement processes.
Holds responsibility for multiple concurrent procurement processes with various stakeholders.
Performs a heavily administrative role with minimal administrative support.
Maintains a high level of attention to detail and compliance under the scrutiny of consistent internal and external audits.