Purchasing & Contract Support Coordinator - Contract Administrator II - Hybrid

State of Colorado•Denver, CO

8d•Hybrid

About The Position

This position performs purchasing and contracting operations for the Colorado Department of Personnel & Administration (DPA), following established state standards and technical practices. It carries out routine solicitation processes, including gathering required documentation, posting solicitations, serving as a primary point of contact, and coordinating evaluation and award workflows. It also prepares purchase orders, applies standard vendor terms, and processes routine contract renewals and modifications using approved options and established procedures. The role provides routine procurement guidance and technical assistance to internal staff and vendors, supports compliance with fiscal and procurement rules, maintains contract and purchasing records, and assists with operational training and documentation. Non-standard modifications and post-execution issues are referred to contract managers or higher-level staff. The posting is open only to Colorado residents and describes a hybrid position.

Requirements

At least five years of relevant experience in procurement, purchasing, or contract administration; alternatively, a combination of related education and/or relevant experience in these areas totaling at least five years.
Must be a resident of Colorado when submitting the application.
Applicants must document relevant work experience and qualifications in the official State of Colorado online application.

Nice To Haves

Current or previous State of Colorado experience related to the assigned work, or public-sector procurement experience.
Experience with solicitation documents, evaluations, and awards.
Experience with contract development.
Ability to interpret, apply, and explain laws, rules, policies, and procedures.
Exposure to the Colorado Fiscal Rules and the Colorado Procurement Code and Rules.
Strong analytical and problem-solving skills and attention to detail.
Strong customer service and project management skills.
Excellent written and verbal communication skills.

Responsibilities

Carry out routine solicitation lifecycle operations for RFPs, Documented Quotes, IFBs, ITNs, and RFIs using established practices and standardized methods.
Assist program managers with existing Statements of Work templates and standard specifications; post and track solicitations in CORE and coordinate standard evaluation and award procedures.
Follow the State Procurement Code, Rules, and State Fiscal Rules in routine solicitation activities.
Draft and process routine contracts using established templates and approved standard terms and conditions.
Process contract execution and issue purchase orders for goods and services.
Coordinate routine contract reviews with internal stakeholders, the Attorney General’s Office, State Controller’s Office, State Risk Management, and OIT according to defined workflows.
Select appropriate pre-approved contract language and commitment voucher types using established criteria and routing requirements.
Track contract and purchase order expiration dates and process renewals using established procedures.
Refer non-standard contract modifications and post-execution issues to Contract Managers or higher-level staff.
Provide practical guidance to staff and vendors on routine procurement procedures, contract terms, policies, and fiscal rules.
Monitor division compliance with established fiscal rules, procurement codes, and operating guidelines, and identify standard process corrections.
Assist with department-wide routine procurement training and maintain standard operating procedure documentation.
Maintain routine records in the Contract Management System and enter encumbrances in CORE.
Perform routine checks of division commitment vouchers, generate scheduled expiration reports, and communicate renewal timelines to programs.
Attend assigned meetings and operational trainings.