Contract Administrative Support

Fisher Industries • Tempe, AZ

1d

About The Position

The Contract Administrative Support role plays a vital role in supporting the contract management team by executing and tracking routine contract and subcontract documentation. This is an entry-level administrative position focused on processing, distributing, and maintaining contract documents, working in support of the Contract Manager who oversees contract development and execution.

Requirements

• High school diploma or GED
• 1–3 years of administrative or office support experience preferred
• Strong attention to detail and organizational skills
• Ability to follow defined processes and complete tasks from start to finish
• Experience with Microsoft Office Suite (Word, Excel, Outlook) and DocuSign or similar document management systems preferred
• Familiarity with B2G/ADOT DOORS, or similar reporting systems is a plus
• Exposure to subcontractor labor compliance, certified payroll, or wage determinations is a plus
• DOT (Department of Transportation) agency experience is a plus
• Strong communication skills and ability to coordinate across teams
• Ability to manage multiple tasks in a fast-paced environment
• Maintaining confidentiality and handling sensitive information with discretion is often required

Responsibilities

• Prepare and send subcontracts and related documents via DocuSign or similar platforms based on provided information
• Track contract and subcontract status to ensure timely execution and follow up as needed
• Maintain organized digital filing systems for contracts and supporting documentation
• Complete standard, routine industry forms with accuracy
• Distribute executed documents to internal teams and external partners
• Ensure all contracts are properly signed, saved, and routed to appropriate parties
• Assist with processing subcontractor pay applications, including tracking submissions and supporting documentation
• Assist with basic reporting and data entry in systems such as B2G, ADOT DOORS, or similar agency platforms
• Support subcontractor labor compliance efforts, including collecting and tracking certified payroll documentation
• Support established workflows and procedures to ensure consistency and accuracy
• Coordinate with internal teams to confirm documentation is complete and up to date
• Handle sensitive information in a confidential manner
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees