Administrative Support

Xcel Energy•Avondale, CO

1d•Onsite

About The Position

This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. The role ensures a high level of accuracy within all operating systems to support data integrity and process adherence.

Requirements

High school graduate or equivalent.
Five (5) years previous experience working with budgets desired.
Ability to climb, bend, crouch, crawl, keyboard, stand, kneel, walk, sit, and lift.
Must be able to lift a minimum of 50 pounds.

Nice To Haves

Two (2) year post high school education.
Previous experience with SAP.
Two years of purchasing or inventory management experience.

Responsibilities

Determine service and material procurement methods based on parameters including department needs, stock/non-stock, source, cost, inventory levels, date needed, vendor, and plant contracts.
Interface with the sourcing department to negotiate competitive bid/process for materials/services.
Create Request for Proposal and Purchase Requisitions and expedite purchase orders.
Receipt for materials and services and approve for payment of invoices in a timely manner.
Manage material inventory of $1,000,000+, including daily and outage planning, ordering, and expediting.
Identify stock and non-stock materials, obsolete materials, physical location, cycle counting, prepare and ship material, and arrange for freight pick-up and delivery.
Gather budget data from plant personnel, enter 2-year O&M and Capital budget.
Explain deviation from budget and update forecasts.
Manage expenditures based on budget.
Perform plant operational data entry into reporting mechanisms, reporting, and audits, ensuring accuracy and timeliness.
Complete reporting including BTU, NPDES, Generator meter readings, and Fuel accumulation.
Understand procedures and rules associated with time and expense reporting for union/non-union employees.
Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy.
Maintain proficiency in required timekeeping systems.
Assist with the outage coordination and scheduling, including scheduling and implementing preventative maintenance program for the plant.
Perform data entry and copying of drawings and forms.
Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed.
Support KPI tracking and reporting, and meeting minute preparation.
Assist in the tracking of safety training completion.
Ensure safety verifications on equipment are complete.
Order and manage safety equipment and supplies.
Organize block training events, safety celebrations, and meetings.