Contract Administrative Assistant

TransImpact • Emerald Isle, NC

14h • Hybrid

About The Position

TransImpact is looking for a Contract Administrator Assistant with 2-4 years of experience to join our Legal team. We are looking for someone with SaaS experience (legal industry preferred), who is organized, has excellent written and verbal skills, and enjoys problem solving. The Contract Administrator Assistant reports directly to the Contract Administrator regarding the contract lifecycle management of both clients and vendors of a transportation spend management SaaS company. This position works directly with Sales, Product, Finance and IT Teams as an internal support to assist in the contractual relationship with clients and vendors.

Requirements

• Bachelor’s degree required.
• 2-3 years of previous experience as a contract administrator or related position, preferably with a focus on SaaS products
• Experience with CRM platforms (HubSpot), contract management platforms (DocuWare), electronic signature technologies, and JIRA
• Excellent analytical and critical thinking skills
• Able to work both independently and as a part of a global team
• Experience in communicating with all levels of the organization.
• Willing to train but requires an ability to work well in a corporate setting with high standards for professionalism, confidentiality, and integrity.
• Applicants must be authorized to work for any employer in the United States.
• We are unable to sponsor or take over sponsorship of an employment visa.
• Candidates must be US based and reside in one of the following states: AR, AZ, CO, CT, DE, FL, GA, ID, IL, KS, MI, MN, MO, MT, NC, NJ, NY, OH, OK, PA, SC, TN, TX, UT, WI, and WV

Nice To Haves

• SaaS experience (legal industry preferred)
• Paralegal training preferred.

Responsibilities

• Drafting, reviewing, analyzing, modifying, and negotiating client agreements, non-disclosure agreements, statement of work, and other contracts with the support of senior team members.
• Experience in software, technology and technology-related contract drafting and negotiating.
• Understanding of privacy laws, data protection, and regulatory compliance.
• Familiar with industry standards and best practices in SaaS and technology law.
• Work with other teams, such as finance and operations, on contract compliance issues.
• Contribute to the development of contract templates and the efficiency of the legal department.
• Daily management of incoming legal requests/tickets to ensure timely response to the sales team.
• Strong attention to detail to ensure professionalism and accuracy in contracts.
• Maintain legal files and compliance with proper execution protocol.
• Basic understanding of contract terms and conditions.
• Prioritize and manage fast-paced legal requests and ability to interact with active sales team members to complete legal requests.
• Use template agreements.
• Obtain signatures via the esignature platform.
• Manage legal information in the CRM and document management software.
• Strong analytical skills and attention to detail.
• Exceptional organizational, time management, verbal, and written skills.
• Ability to prioritize assignments, multi-task, and adjust the daily schedule to meet internal and external client needs.
• Job responsibilities and any other duties needed to help drive our vision, fulfill our mission, and support our organization’s values.

Benefits

• Generous Paid Time Off: Start with 3 weeks of PTO in your first year and enjoy 4 weeks in year two.
• Give Back: Up to 20 hours of Volunteer Time Off (VTO) annually to support causes you care about.
• Summer Fridays : Half-day Fridays during the summer (schedule permitting) for extra sunshine time.
• Flexible Work Options: Hybrid schedule available for team members within 45 miles of the office.
• Comprehensive Health Coverage: Affordable medical, dental, and vision plans for you and your family.
• Retirement Savings: 6% 401(k) match after one year—fully vested from day one of eligibility.
• Office Perks: Stocked snacks, drinks, fancy coffee, and even a putting green to keep things fun.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level