Contract Administration Liaison

Health Care District of Palm Beach County•West Palm Beach, FL

About The Position

The Contract Administration Liaison serves as a key liaison between the Legal Department and internal business units, facilitating the intake, coordination, tracking, and administration of contracts and legal requests. The role oversees contract requests from initiation through execution, monitors expirations and renewals, coordinates with stakeholders about projects and agreements, and ensures the information needed for legal review and drafting is collected. The position works closely with internal departments, paralegals, legal counsel, procurement, and leadership to support timely contract processing, communication, and organized contract management. It also supports legal operations and process-improvement initiatives and may perform other assigned administrative or legal support duties.

Requirements

At least three years of experience in contract administration, legal support, procurement, compliance, healthcare administration, or related administrative operations.
Associate degree required.

Nice To Haves

Experience working in a legal department, healthcare organization, or highly regulated environment.
Experience with contract lifecycle management (CLM) systems.
Familiarity with legal terminology, procurement processes, or healthcare contracting.
Experience developing reports, KPIs, or workflow-tracking metrics.
Bachelor’s degree in Business Administration, Legal Studies, Healthcare Administration, Public Administration, or a related field.

Responsibilities

Serve as the primary point of contact between internal departments and the Legal Department for contract requests and legal workflows, translating complex legal and financial terms for internal teams and stakeholders.
Coordinate contract intake and administration, ensuring requests are complete and include required documentation and business terms.
Assist departments with preparing and submitting contract review requests by gathering information for legal drafting and review.
Coordinate with paralegals and legal counsel to facilitate review, revision, and execution of agreements.
Follow up with stakeholders to obtain missing information, approvals, signatures, insurance documents, exhibits, and related materials.
Provide customer-service-oriented support concerning contract procedures, timelines, and status updates.
Develop and maintain collaborative relationships with internal stakeholders to support business operations, communication, and risk reduction.
Monitor and track contracts through review, approval, execution, renewal, and expiration.
Identify potential contractual issues early and assist in negotiating key terms and conditions at the outset.
Ensure requests adhere to internal corporate policies, procedures, and risk tolerances.
Notify internal departments and Legal staff of upcoming expirations, renewals, amendments, and project timelines.
Maintain organized electronic and physical contract files in accordance with organizational policies and records-retention requirements.
Maintain contract tracking systems, databases, calendars, and reporting tools for accurate status visibility.
Generate reports, metrics, and status updates concerning contract activity, turnaround times, renewals, and workflow management.
Support process-improvement initiatives related to contract administration, legal operations, and workflow management.
Assist with special projects and other administrative or legal support functions as assigned by the Legal Operations Director or General Counsel.
Perform other job-related duties as assigned to support departmental operations, organizational objectives, regulatory requirements, or patient care needs.