Contract Administration Assistant

Architectural Fabrication • Fort Worth, TX

7d • $0 - $50,000

About The Position

Architectural Fabrication (Arch-Fab) is a leading B2B manufacturer of aluminum shade and architectural products for the commercial construction industry. Our purpose is to create a place where people can thrive—starting with our own team members. We believe that by fostering an exceptional environment for our employees, we in turn help our customers, partners, and suppliers succeed. Our highly collaborative culture is built on values that identify ideal team players.

The contract administration assistant aids the contract administrator to ensure compliance with policies and procedures as well as any Government contract compliance requirements. This position establishes project and customer set up and obtains all information necessary to advance the contract to executed status.

Requirements

• Administrative experience
• Excellent computer skills
• Excellent written and verbal communication skills
• Excellent attention to detail and accuracy in entering financial data
• Ability to prepare business correspondence
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
• Strong organizational, problem solving and analytical skills
• Able to manage priorities and workflow with frequent interruptions and meet deadlines

Nice To Haves

• Salesforce and Google Suite preferred

Responsibilities

• Process construction project closeout documents, including warranties, reconciliations, and cleaning instructions, and provide to customers
• Coordination of required documents and addendums during contract administration process
• Entry into Salesforce of special contract requirements, billing and retainage data
• Follow up with internal and external personnel until contracts in fully executed status
• Process certificates of insurance and evidence of property certificates for stored material
• Compliance for insurance requirements
• Respond to Certificates of Insurance requests
• Maintain and update OCIP and CCIP information requests
• Prequalifications - input of company data to qualify to General Contractor portals for qualification approval to bid and execute projects

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed