Contract & Academic Ceremony Coordinator

University of New Hampshire•Keene, NH

1d•Onsite

About The Position

The Contract & Academic Ceremony Coordinator is responsible for Academic Scheduling, processing adjunct contracts and period activity pay, processing student special permission forms, and coordinate honors convocation and graduate commencement. This is a 30 hours/week position.

Requirements

High school graduation and five years of related experience involving duties of increasing responsibility requiring discretion and independent judgment, or associate’s degree and two years of related experience, or a combination of higher education and related experience equal to five years.
Familiarity with HR information system, student information system, or complex relational databases.
Demonstrated skill in standard Desktop applications (Office 365) and strong written communication.

Nice To Haves

Ability to multi-task and strong interpersonal skills

Responsibilities

Academic Scheduling (35%): Manages the creation, optimization, and maintenance of the College’s class schedule and classroom assignments. Ensures schedules align with room availability while utilizing scheduling software to coordinate with academic departments. Assigns classrooms based on capacity and technology needs, optimizing space utilization. Acts as the primary contact for department chairs and deans regarding scheduling issues. Utilizes, updates, and troubleshoots scheduling software. Collaborates with various campus departments to respond to scheduling conflicts and classroom space needs to accommodate pedagogical demands and/or ADA compliance.
Process Adjunct Faculty Contracts and Stipends (35%): Organizes and facilitates the adjunct faculty hiring process and Faculty supplemental pay processing on campus, while maintaining the highest degree of judgment with confidential information including but not limited to payroll data, and all matters affecting the integrity of the departments. Faculty appointments include but are not limited to teaching assignments, leadership stipends, CBA directed stipends, independent study compensation. Collaborates with Academic Deans and chairs, facilitates the processing of all adjunct faculty teaching assignments for all semesters and terms; advises departments on hiring processes for onboarding new adjunct faculty. Prepares and processes all teaching appointments, consistent with extant collective bargaining agreements, and compliant with all USNH policies and procedures. Troubleshoots appointment and payroll issues and processes adjustments as appropriate.
Academic Event Management (20%): Coordinates assigned academic events (Honors Convocation and Graduate Commencement) including: Event planning and logistics, catering requests, event budget management, communication with faculty, departments, students and families; Room scheduling; Public announcements and invitations; Design and print programs; Build event scripts, stage plans, seating arrangements; Assures compliance with Crowd Management and Fire Safety policies, NH state law.
Coordinate Special Permissions Requests (10%): Coordinates Special Permissions Requests for KSC independent studies, KSC 270, or practicum/internships for credit. Includes monitoring requests for approvals and routing. Once fully approved, creates individual course section and enrolls students for course. Responsible to process payment for faculty where applicable.