Continuing Education Finance and Hiring Administrator

Universities of Wisconsin•Eau Claire, WI

4d•$18 - $22•Hybrid

About The Position

This position provides a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor’s degrees, credit programs, noncredit programs and conferences. The Finance and Hiring Administrator functions as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager. The ideal candidate is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes. This is an in-person position (University of Wisconsin – Eau Claire Campus) with the potential for up to one remote work day per week.

Requirements

Ability to interpret financial data and provide recommendations.
Ability to manage administrative processes from beginning to end.
Ability to remain adaptable and flexible to different situations and changes and to work under pressure.
Ability to learn new systems, software, and processes quickly.
Ability to use Excel to create and maintain spreadsheets involving administrative and financial data.
Ability to use databases to export data, enter data, and prepare reports.
Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily.
Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily.
Minimum Experience: Administrative and/or office support experience.
High school diploma or equivalent.

Nice To Haves

Knowledge of cash handling standards and practices.
Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).
Coursework and/or experience in accounting, finance, or a related field.
Accounts receivable and accounts payable experience.
Administrative experience with Workday system.

Responsibilities

Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit.
Coordinate hiring processes.
Manage accounts receivable and accounts payable.
Oversee records management and cash handling.
Provide customer service.
Manage budgets.
Support the CE registration area.
Assist with UW System Office of Online & Professional Learning Resources (OPLR) reporting.
Perform special reporting tasks as assigned by the Director and Operations Manager of Continuing Education.
Function as the lead and sole worker in all fiscal responsibilities.
Be responsible for all aspects of programmatic hiring processes.
Assist with various administrative operations.
Audit or process advanced transactions and assign funding codes in accordance with established rules, regulations, and policies.
Answer advanced fiscal questions and provide information based on set materials and standards to various audiences.
Audit or reconcile original purchase documents with payments.
Review transaction processing internal controls and recommend policies and procedures.
Reallocate expenses to appropriate funding strings.
Audit, monitor, organize, and update fiscal records, reports, and affiliated materials.
Draft communications and advanced reports.
Maintain organization of varied records to provide administrative support within a specified work unit.
Create general reporting for transactions.