Contingent Workforce Program Coordinator (A1406 hybrid NYC, contract)

Job Mobz • New York, NY

5d • Hybrid

About The Position

The client's People Services team is seeking a Contingent Workforce Program Coordinator to manage day-to-day operations for its contractor and contingent worker program. The coordinator connects hiring managers, staffing partners, HR, and Finance to ensure contingent workers are onboarded correctly, tracked accurately, and offboarded cleanly. The role operates in a fast-moving environment where accuracy, organization, and clear communication are important.

Requirements

• At least 2 years of experience in HR operations, staffing operations, or program coordination.
• Fluent in Google Workspace (Sheets, Docs, Gmail, Calendar) and Slack.
• Highly organized and detail-oriented, with a track record of keeping accurate records across many moving pieces.
• Clear and responsive written and verbal communication with managers, workers, and vendors.
• Able to handle confidential information with discretion.
• Able to work independently, prioritize competing requests, and adapt quickly in a fast-paced environment.

Nice To Haves

• Hands-on experience with a VMS and/or HRIS such as VNDLY, Workday, SAP Fieldglass, or Beeline.
• Experience supporting a contingent workforce, MSP, or contractor program at a fast-growing tech company.
• Familiarity with worker classification, co-employment, and contractor compliance basics.

Responsibilities

• Coordinate the full contingent worker lifecycle, including requisition intake, supplier engagement, onboarding, extensions, conversions, and offboarding.
• Manage worker records, requisitions, timesheets, and approvals in the vendor management system (VMS) and HRIS, keeping data complete and audit-ready.
• Serve as the first point of contact for hiring managers and contingent workers on program questions, policies, and process steps.
• Partner with staffing suppliers to track submittals, start dates, assignment changes, and compliance documentation.
• Work with HR, IT, Security, and Finance to ensure system access, equipment, and billing are set up and closed out on time.
• Track program metrics, including headcount, tenure, spend, and end dates, and prepare regular reports for People Services leadership.
• Identify program gaps or friction and help improve workflows, templates, and documentation.

What This Job Offers

• Education Level: No Education Listed