Content Operations Manager

Invisible Ventures • Sarasota, FL

3d • Onsite

About The Position

Sarasota Magazine is hiring a Content Operations Manager to sit at the center of the company’s editorial, creative, digital, and commercial content workflow. The Content Operations Manager is responsible for making sure ideas become assignments, assignments become completed stories, completed stories move through editing and design, digital versions are prepared, deadlines are met, and content is properly coordinated across print, web, newsletters, social, events, Content Studio, Partnership Content, and Branded Content. This is not simply an editorial support role. It is the operating backbone of the content system. The Content Operations Manager works closely with the Editor, Writers, Digital Editor, Art/Creative, Revenue Operations, Events, and Publisher to ensure Sarasota Magazine’s content moves through the organization with clarity, discipline, and accountability. The right candidate is highly organized, editorially aware, deadline-driven, calm under pressure, and capable of managing many moving parts without losing sight of quality. Sarasota Magazine has evolved from a print-centered publication into a modern regional media company. The company now needs to produce and manage content across multiple channels: Print magazine, Website, Newsletters, Social media, Events, Guides, Sponsored content, Branded content, Partnership content, Content Studio work, Special sections, Audience engagement campaigns. That creates opportunity, but it also creates complexity. Without Content Operations, the Editor, Art Director, Digital Editor, Publisher, and sales team all get pulled into too much coordination. Deadlines become unclear. Story status lives in people’s heads. Digital becomes an afterthought. Branded content gets bolted on late. Production pressure increases. The team ends up relying on heroics instead of systems. Content Operations exists to prevent that. This role gives Sarasota Magazine the workflow discipline needed to protect editorial quality, support new revenue products, and publish consistently across platforms. To make sure Sarasota Magazine’s editorial, creative, digital, branded, and event-related content is properly planned, assigned, tracked, produced, published, and archived.

Requirements

• Strong organizational skills.
• Strong editorial instincts.
• Experience managing deadlines, calendars, workflows, or production schedules.
• Ability to coordinate across writers, editors, designers, digital staff, sales operations, and events.
• Strong written and verbal communication skills.
• High attention to detail.
• Ability to manage multiple projects at once.
• Comfort with spreadsheets, project management tools, calendars, and shared documents.
• Ability to identify problems early and escalate appropriately.
• Ability to keep people accountable while maintaining strong working relationships.
• Understanding of print and digital publishing workflows.
• Respect for editorial standards and brand quality.

Nice To Haves

• Experience in magazines, newspapers, digital media, publishing, content marketing, or agency production.
• Experience working with CMS platforms, project management tools, editorial calendars, or production systems.
• Experience coordinating print production.
• Experience coordinating digital publishing.
• Experience with events, guides, special sections, or recurring editorial franchises.
• Familiarity with SEO basics, newsletter planning, and social content handoffs.

Responsibilities

• Own and maintain the master content calendar, tracking print issues, digital publishing, newsletters, social priorities, events, guides, special sections, branded content, partnership content, and Content Studio projects.
• Ensure all major content deadlines are visible across the organization and coordinate editorial, creative, digital, revenue, and event needs in one shared planning system.
• Identify conflicts, bottlenecks, and unrealistic timelines early, and keep the team focused on what is due, what is late, what is blocked, and what needs a decision.
• Manage the production schedule for each print issue, tracking story assignments, draft deadlines, edit deadlines, art deadlines, copy deadlines, proofing deadlines, and final close.
• Coordinate with Editor, Writers, Art/Creative, Production, and Revenue Operations, ensuring recurring departments, features, guides, listings, captions, credits, and assets are accounted for.
• Maintain issue checklists and close procedures, and monitor story status from assignment through final proof.
• Help reduce last-minute chaos and prevent avoidable production emergencies.
• Track all assigned stories, writers, due dates, edit status, photography needs, art needs, fact-checking needs, and final approval status.
• Maintain visibility into what each writer is working on and coordinate with the Editor to ensure assignments are clear, deadlines are realistic, and priorities are understood.
• Follow up on missing drafts, missing assets, unclear story scope, and late approvals, and help ensure completed stories are ready for both print and digital use.
• Work with the Digital Editor to ensure print stories are properly prepared for digital publishing, tracking which stories need web versions, headlines, summaries, images, tags, links, SEO basics, captions, and related assets.
• Coordinate timing between print publication, web publication, newsletter placement, and social promotion, and help identify stories that should receive expanded digital treatment.
• Ensure digital content is not treated as an afterthought and help maintain a consistent handoff from editorial to digital.
• Manage the workflow for commercial content projects once they are approved and documented, coordinating with Revenue Operations to understand scope, deliverables, deadlines, client approvals, labeling requirements, and publishing commitments.
• Coordinate with writers, designers, Digital Editor, and client-facing team members to move projects through production, ensuring branded and sponsored content is clearly separated from independent editorial coverage.
• Track client review rounds, revisions, approvals, publishing dates, and deliverable completion, and maintain a commercial content tracker in coordination with Revenue Operations.
• Escalate timing, quality, labeling, or scope concerns before they become problems.
• Coordinate with Art/Creative on photography, illustration, design needs, layout deadlines, cover packages, and visual assets, tracking which stories need original photography, supplied images, illustrations, infographics, or design treatment.
• Ensure captions, credits, usage rights, and visual assets are complete, and help prevent art and design needs from being discovered too late.
• Support a smoother handoff between editorial and creative.
• Work with Events, Digital Editor, Revenue Operations, and Editor to plan event-related content, tracking pre-event stories, event pages, promotional copy, newsletter placements, social assets, speaker bios, sponsor content, programs, scripts, and post-event recaps.
• Ensure event-related content is planned early enough to support attendance, sponsorship fulfillment, and audience engagement, and coordinate with Content Studio when events include partner storytelling or sponsor deliverables.
• Run or support weekly content operations meetings, preparing clear status updates for editorial, creative, digital, and commercial content projects.
• Identify what is on track, what is late, what is blocked, and what needs a decision, and follow up after meetings with clear next steps, owners, and deadlines.
• Reduce ambiguity across departments and keep people accountable without creating unnecessary bureaucracy.
• Build and maintain the systems that keep content work organized, creating repeatable workflows for print issues, digital publishing, guides, branded content, partnership content, special sections, and event content.
• Maintain templates, checklists, calendars, trackers, and production documents, and document key processes so the company is not dependent on memory or informal habits.
• Recommend workflow tools or improvements that increase speed, visibility, and quality, and help the company move from personality-driven execution to system-driven execution.
• Ensure content packages are complete before they move to the next stage, checking for missing assets, missing captions, missing credits, incomplete metadata, unclear approvals, or deadline risks.
• Coordinate copy flow and proofing procedures, and support accuracy, consistency, and brand standards.
• Help ensure stories are ready for print, web, newsletter, and social use, and maintain a strong standard for operational completeness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed