Construction Site Admin

Linde•The Woodlands, TX

16h•Onsite

About The Position

Linde Engineering North America LLC is seeking a Construction Site Admin to support the Site Manager and Project Team at their construction site in Beaumont, TX. This role involves extensive administrative support, including managing project documentation, personnel onboarding, office and supply management, meeting coordination, and event organization.

Requirements

High school diploma or equivalent
3-years experience in a related capacity
Effective communication skills both verbally and in writing with superiors, colleagues and individuals inside and outside the company
Effective analytical and problem-solving skills
Effective multitasking skills
Experience with Microsoft Office 365 (Word, Excel & PowerPoint)
Ability to learn Linde specific databases (i.e., GDMS, ProCorr, SRM, SAP, etc.)

Responsibilities

Import all RFIs and FCNs into GDMS from ProCorr, along with updating and importing the Logs for both.
Scan and distribute RFI & Logs to I&E or Civil Department.
Import VORs into the Tracker.
Import additional documents into GDMS (i.e., daily/weekly reports, daily headcount, HSE & QA/QC reports, site photos, time sheets, etc.) as requested by Site Manager.
Set-up orientation, provide badges for new site personnel and issue parking permits.
Order office supplies and HSE supplies in the SRM system and maintain breakroom fully stocked.
Prepare MOMs as instructed by Project Team and schedule required meetings.
Update the Document Distribution Matrix in GDMS and Distribution Lists in ProCorr.
Assemble data books or operating manuals as necessary.
Responsible for the set-up and clean-up of meeting facilities and organizing special events.