Construction Project Coordinator

Ochsner Clinic Foundation • New Orleans, LA

6d • Onsite

About The Position

Coordinates installation of furniture and equipment, schedule/coordinate appropriate vendors and manage resources during moves. Provides administrative and clerical support to the FF&E Planners for the day to day activities including: tracking purchase orders, requesting vendor quotes, participating in various project meetings to assist with maintaining records of all project dates and deliverables, coordinating walk-throughs and field verifications, developing move schedules and tasks, coordinating move planning meetings, assisting with project close-out. Responsible for the processing of all quote requisitions for obtain purchase orders. Responsible for admin duties ex: scheduling meetings, outgoing correspondence etc.

Requirements

• High School diploma or equivalent
• 5 years Administrative experience.
• Computer literate and proficient work knowledge of various computer programs to include Microsoft Word, Excel, PowerPoint, etc.
• Strong communication and interpersonal skills with the ability to interact and build strong and sustainable relationships with professionals, employees and management within all levels of the organization.
• Must be able to handle complex situations and multiple responsibilities simultaneously.
• Able to work with time constraints and with frequent interruptions and changing priorities effectively.
• Excellent time management and project coordination skills with strong attention to detail and follow-through.
• Excellent analytical skills.
• Must be self-directed and able to work with little or no supervision.
• Must have ability to prioritize, organize and coordinate multiple work assignments in a fast paced environment.
• Ability to stand and sit for extended periods.
• Ability to communicate orally and in writing and to work longer than 8 hours on occasions.
• Must be able to push, pull and carry items weighing up to 30 lbs.
• Must be willing and able to travel between System Campuses.

Nice To Haves

• Associates Degree or higher

Responsibilities

• Supports FF&E Planning team with effective schedule and task management.
• Effectively communicates about projects to team members in a timely and clear fashion.
• Processes requisitions and invoices in a timely manner
• Project and Move Coordination: track purchase orders, request vendor quotes, monitor progression of project schedules, coordinate vendor walk throughs and field verifications, manage resources during moves, participate in various project meetings to assist with maintaining records of all project dates and deliverables, develop move schedules and tasks, coordinate move planning meetings, assist with project close out.
• Other related duties as required.

Benefits

• Ochsner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED