Construction Project Coordinator

Johnson Controls•Cincinnati, OH

2d•$57,000 - $97,000

About The Position

Johnson Controls is seeking a Major Projects Project Coordinator to support the Senior Project Manager across multiple large-scale projects throughout North America. The role helps keep project systems, reporting, documentation, and coordination activities organized, accurate, and ready for execution. The coordinator provides administrative, reporting, and project support to maintain visibility across active major projects. Work includes project data, Smartsheet tracking tools, customer-facing portals, meeting records, billing support activities, and team communications. The position calls for accuracy, accountability, attention to detail, professional communication, continuous improvement, and careful handling of sensitive project and financial information.

Requirements

High School Diploma or equivalent required.
Strong attention to detail and a high level of accuracy.
Proficiency in Microsoft Office Suite and Smartsheet.
Ability to support multiple projects and priorities across North America.
Strong organizational and time-management skills.
Ability to identify, troubleshoot, and resolve issues within established systems and processes.
Effective written and verbal communication skills.
Ability to work independently with minimal supervision.
Strong analytical and reporting capabilities.
Skills in project coordination, data management and reporting, organizational excellence, problem solving, time management, communication, collaboration, attention to detail, financial tracking support, and customer focus.

Responsibilities

Support project setup and initiation activities for multiple major projects.
Extract, organize, and format project equipment information for upload into Smartsheet tracking tools.
Create and maintain project workspaces, checklists, dashboards, and reporting formulas.
Manage project documentation and maintain accurate project data across tracking systems.
Upload equipment lists and project documents to customer project portals.
Create Level 2 (L2), Level 3 (L3), and Level 4 (L4) forms as required and support completion of L3 forms.
Review, troubleshoot, and update Smartsheet formulas, dashboards, and tracking tools to support accurate reporting.
Organize and maintain project photos uploaded by team members, including proper naming and filing.
Maintain project management and site supervision resource information, including participation, coverage, certification, and training registers.
Assist with Schedule of Values (SOV) development, cash flow forecasting, subcontractor cash flow tracking, and billing logs.
Schedule project team meetings, attend meetings, record key notes, and maintain meeting minutes.
Prepare action item lists, deliverables trackers, and safety meeting topics and presentations for review.
Provide general administrative and operational support to the Senior Project Manager and project team as needed.
Keep project information current and reliable through accurate, accountable work.
Maintain contact with project teams, update trackers promptly, and remove administrative obstacles before they affect delivery.
Check reporting inputs for completeness, consistency, and traceability across systems.
Identify process, formula, or reporting-tool gaps and suggest practical improvements.
Coordinate actions, follow-ups, and deadlines professionally across multiple stakeholders.
Share information and support different perspectives while working with the Senior Project Manager, operations, and support functions.
Handle sensitive project and financial information with integrity and care.