Construction Project Coordinator
About The Position
The JF Petroleum Group is a leader in the North American fueling infrastructure industry, providing turn-key solutions for distribution, construction, and service. The Construction Project Coordinator will manage the administrative aspects of construction projects from development through completion. This role ensures timely completion and submission of all construction documents and regulatory forms. The coordinator is responsible for organizing, retrieving, and assisting in the management of project documents, as well as supporting Project Managers with logistics and equipment verification. Additionally, the Construction Project Coordinator will manage smaller projects independently.
Requirements
- High school diploma or GED required.
- 2 years' experience as a Project Coordinator preferred.
- Proficient with Microsoft Office.
- Proficient with SmartSheet.
- Computer Skills (will require lots of reporting), able to type 40 WPM.
- Certification and proficiency in the use of Procore project management software.
- Proficiency in the use of Bluebeam is a plus.
- Willingness to show initiative.
- Ability to think alone and make quick decisions.
- Ability to think “outside the box”.
- Must be willing and able to travel periodically (quarterly) for training and meetings.
- Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company.
Nice To Haves
- Proficiency in the use of Bluebeam is a plus.
Responsibilities
- Sets up new projects on bid list and provisions new projects and bids in SmartSheet.
- Sets up new project folders and sub-folders for each new project on Server.
- Sends out and manages bid requests to sub-contractors and vendors for new bid opportunities.
- Assists with procurement of fire hydrant meters, job-site offices, dumpsters, and port-o-lets when required on a project.
- Assists in the procurement of permits for projects.
- Submits construction notifications to regulatory agencies.
- Assists in the preparation of all contract documents for a project.
- Prepares PO issuance documents for accounting department to issue Purchase Orders.
- Assists in logistics of project equipment.
- Assists in overall management of individual projects as needed.
- Assists in regulatory notifications and scheduling of inspections with city and state.
- Manages and coordinates smaller service construction projects and keeps them updated using SmartSheet log.
- Manages and initiates billing cycle for service construction projects with billing team.
- Assists in procurement and ordering of equipment.
- Manages closeout document process for completed projects.
- Presents closeout and other required documents to customers.
- Assists in billing of construction projects.
Benefits
- Competitive pay
- 401(k) with company match
- Paid time off
- Paid holidays
- Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
- Life insurance-company provided
- Bonus program eligibility
- Paid training for field personnel
- Uniforms provided for field personnel
- Relocation Assistance will be considered for qualified candidates
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
