Construction Project Coordinator
About The Position
The Construction Project Coordinator will provide comprehensive administrative and technical support for construction and other capital projects on the Clark’s campus, including the addition of a new wing, renovation of an existing facility, and other various projects. Reporting to the Deputy Director, and working closely with the external Owner’s Representative, Project Manager, and internal stakeholders from the facilities and grounds departments, the coordinator will ensure the smooth flow of information and tasks amongst the Clark’s staff and outside vendors, and organize project-related materials, such as architectural drawings, reports, and other documents. This role requires strong organizational, communication, and multitasking skills, with a focus on supporting project management processes to meet critical deadlines and deliverables. This is a two-year, term-limited project position with the possibility of an extension.
Requirements
- Bachelor’s degree or equivalent experience in project management, architecture, engineering, or related field.
- Minimum two years of experience in project coordination, preferably in an architectural, construction, or museum setting.
- Strong organizational skills and attention to detail.
- Excellent communication and writing skills.
- Proficiency in Microsoft Office Suite and familiarity with project management software.
- Ability to work both independently and collaboratively in a fast-paced environment.
Responsibilities
- Organize, file, and maintain project materials, including architectural drawings, reports, photos, and correspondence, ensuring accurate record keeping and timely retrieval.
- Collaborate with the Archivist to archive all project materials in an organized and accessible manner.
- Act as a point of contact among the external Owner’s Representative, Architect, Construction Manager, and all internal stakeholders, coordinating requests and communications as needed.
- Prepare reports and presentations, transcribe meeting notes, and draft correspondence related to the project. Ensure the duplication and distribution of documents as required.
- Conduct research assigned, prepare RFPs and other proposal information, report findings, and participate in discussions with stakeholders to facilitate informed project decisions.
- Coordinate and schedule meetings, attend project-related meetings, and take detailed meeting notes when appropriate.
- Provide general administrative support, including answering emails and calls, drafting correspondence, and responding to information requests.
- Code project invoices and reconcile project expenditures with Owner’s Representative and Clark finance staff.
- Support internal stakeholders on other internal capital projects as needed.
- During construction, work directly with Project Manager, Construction Manager, and Owner’s Representative to ensure construction is accomplished according to plan. Assist with monitoring as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
