Construction Project Coordinator

Johnson Controls • Cincinnati, OH

1d

About The Position

Johnson Controls is seeking a Major Projects Project Coordinator to support the Senior Project Manager across multiple large-scale projects throughout North America. The role provides administrative, reporting, and project support to help maintain visibility across active projects and keep project systems, documentation, reporting, and coordination activities organized, accurate, and ready for execution.

The coordinator works with project data, Smartsheet tracking tools, customer-facing portals, meeting records, billing support activities, and team communications. The role requires accuracy, accountability, and attention to detail; timely coordination with project teams; disciplined reporting and data checks; continuous improvement of processes and tools; clear communication across stakeholders; collaboration with the Senior Project Manager, operations, and support functions; and careful handling of sensitive project and financial information.

Requirements

• High School Diploma or equivalent.
• Strong attention to detail and a high level of accuracy.
• Proficiency in Microsoft Office Suite and Smartsheet.
• Ability to support multiple projects and priorities across North America.
• Strong organizational and time-management skills.
• Ability to identify, troubleshoot, and resolve issues within established systems and processes.
• Effective written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong analytical and reporting capabilities.

Responsibilities

• Support project setup and initiation activities for multiple major projects.
• Extract, organize, and format project equipment information for upload into Smartsheet tracking tools.
• Create and maintain project workspaces, checklists, dashboards, and reporting formulas.
• Manage project documentation and maintain accurate project data across tracking systems.
• Upload equipment lists and project documents to customer project portals.
• Create Level 2 (L2), Level 3 (L3), and Level 4 (L4) forms as required and support completion of L3 forms.
• Review, troubleshoot, and update Smartsheet formulas, dashboards, and tracking tools to support accurate reporting.
• Organize and maintain project photos uploaded by team members, including proper naming and filing.
• Maintain project management and site supervision resource information, including participation, coverage, certification, and training registers.
• Assist with Schedule of Values (SOV) development, cash flow forecasting, subcontractor cash flow tracking, and billing logs.
• Schedule project team meetings, attend meetings, record key notes, and maintain meeting minutes.
• Prepare action item lists, deliverables trackers, and safety meeting topics and presentations for review.
• Provide general administrative and operational support to the Senior Project Manager and project team as needed.
• Keep project information current by maintaining contact with project teams, updating trackers promptly, and addressing administrative obstacles.
• Check reporting inputs for completeness, consistency, and traceability across systems.
• Identify gaps in processes, formulas, or reporting tools and suggest practical improvements.
• Coordinate actions, follow-ups, and deadlines across multiple stakeholders through clear, professional communication.
• Share information and support collaboration with the Senior Project Manager, operations, and support functions.
• Handle sensitive project and financial information with integrity and care.

Benefits

• Competitive benefits package.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED