Construction Project Assistant

Design Hire • Reno, NV

16d

About The Position

Design Hire is seeking a detail-oriented Project Administrator to support commercial construction teams with project documentation, administrative coordination, and day-to-day operations. The position helps keep project information organized, supports financial processes, and facilitates communication among office personnel, field teams, and external partners.

Requirements

• Proficiency with Microsoft Excel, Word, and general document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills and ability to work independently while supporting multiple team members.

Nice To Haves

• Experience in construction administration, project support, or a similar administrative role within the construction industry.
• Familiarity with Procore or comparable construction project management software.
• Experience with Sage Timberline, Primavera P6, or other construction accounting and scheduling tools.
• Understanding of construction-related documentation, contracts, purchase orders, and project financial processes.
• Previous exposure to educational, municipal, institutional, or public works construction projects.

Responsibilities

• Organize and maintain construction project records, correspondence, drawings, meeting documentation, and other administrative materials.
• Assist with financial and contract administration, including purchase orders, subcontract agreements, invoice processing, billing documentation, and change tracking.
• Coordinate communication and documentation between project teams, vendors, subcontractors, and other construction stakeholders.
• Monitor administrative deadlines, maintain project tracking systems, and support project setup, reporting, and closeout activities.
• Prepare reports, update construction management platforms, and assist Project Managers with ongoing administrative and operational needs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed