Construction Project Accounting Assistant

BCCI•Mountain View, CA

2d•Onsite

About The Position

The Construction Project Accounting Assistant will be responsible for verifying the accuracy of subcontractor and vendor invoices, ensuring proper documentation and adherence to company forms and requirements. This role involves accurately entering and posting subcontractor expenses, corresponding with vendors for invoice accuracy, and communicating with Project Managers regarding budget discrepancies. The assistant will also manage lien releases, assist with project close-outs, maintain electronic files, and support project setup. Additionally, the role requires close collaboration with project accountants to resolve payment issues, participation in training, and assisting with workload as needed. Other projects and duties as assigned.

Requirements

High school diploma
Basic Excel knowledge required.
Strong attention to detail.
Strong verbal and written communication.
1 years’ experience in accounting in the Construction industry.
Microsoft Office suite knowledge a plus.
Procore
CMiC

Nice To Haves

College level courses in accounting, finance and/or bookkeeping preferred

Responsibilities

Verify the accuracy of subcontractor and vendor invoices, ensuring use of the BCCI “Subcontractor Request for Payment” form and inclusion of a conditional progress/final waiver.
Accurately enter and post all subcontractor expenses in the CMiC Image Manager Module.
Correspond with subcontractors and other vendors to ensure accurate invoicing, requesting revisions when submissions are incorrect or incomplete.
Communicate with Project Managers regarding invoice processing obstacles due to budget discrepancies and overages.
Escalate issues to Project Accountants when contract documents, change orders, and other contract modifications or approvals are not in alignment.
Manage and track subcontractor lien releases for internal and external purposes.
Assist with project close out by supporting project accountants in verifying that all subcontractor costs have been accounted for and are in alignment with subcontracts.
Maintain electronic files including invoices, billing packets, client/sub unconditional waivers, preliminary notices, and relevant PO records.
Assist with project setup on a timely basis by converting opportunities into jobs.
Work closely with project accountants to resolve any subcontractor payment issues.
Participate in required training and assist other project accountants with their workload as necessary.
Perform other projects and duties as assigned.