Construction Project Accounting Assistant

Layton Construction Company•Mountain View, CA

1d•Onsite

About The Position

The Construction Project Accounting Assistant will be responsible for verifying the accuracy of subcontractor and vendor invoices, ensuring proper documentation is included, and accurately entering this information into the CMiC Image Manager Module. This role involves corresponding with subcontractors and vendors to resolve invoicing issues, managing lien releases, and assisting with project close-out procedures. The assistant will also be involved in project setup, maintaining electronic files, and supporting project accountants with their workload. Training will be provided to ensure the individual can perform all duties effectively.

Requirements

Basic Excel knowledge required.
Strong attention to detail.
Strong verbal and written communication.
1 year of experience in accounting in the Construction industry.
Ability to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

College level courses in accounting, finance and/or bookkeeping preferred.
Microsoft Office suite knowledge a plus.
Procore CMiC Experience

Responsibilities

Verify the accuracy of subcontractor and vendor invoices.
Ensure that subcontractors have invoiced using the BCCI “Subcontractor Request for Payment” form and included a conditional progress/final waiver.
Accurately enter and post all subcontractor expenses in the CMiC Image Manager Module.
Correspond with subcontractors and other vendors to ensure accurate invoicing, requesting revisions when submissions are incorrect or incomplete.
Communicate with Project Managers regarding invoice processing obstacles due to budget discrepancies and overages.
Escalate issues to Project Accountants when contract documents, change orders, and other contract modifications/approvals are not in alignment.
Manage and track subcontractor lien releases for internal and external purposes.
Assist with project close out by supporting project accountants in verifying that all subcontractor costs have been accounted for and are in alignment with subcontracts.
Maintain electronic files including invoices, billing packets, client/sub unconditional waivers, preliminary notices, and relevant PO records.
Assist with project setup on a timely basis by converting opportunities into jobs.
Work closely with project accountants to resolve any subcontractor payment issues.
Participate in all required training and assist other project accountants with their workload as necessary.
Perform other projects and duties as assigned.