Construction Project Assistant

FOKIS Mechanical LLC•Oldsmar, FL

6h•Hybrid

About The Position

FOKIS Mechanical is seeking a highly organized and detail-oriented Production Assistant to support our Project Management and Accounting departments. This role is critical in maintaining accurate documentation and financial records across our active projects. The ideal candidate will be experienced with Procore and Sage software, able to multitask in a fast-paced environment, and driven to support smooth project execution. At FOKIS, we’re not just building systems—we’re building a team. It’s important this role is filled by someone who thrives in an office environment, enjoys collaborating with coworkers, and brings a team-first mindset to the table. We’re a company built on drive, trust, and camaraderie. When one of us wins, we all win.

Requirements

Proven experience using Procore and Sage Accounting Software (highly recommended).
Strong multitasking and time management skills.
Excellent communication and organizational skills.
Detail-oriented with a commitment to accuracy and process improvement.
Ability to work independently and as part of a cross-functional team.

Responsibilities

Collaborate daily with Project Managers and Accounting to ensure up-to-date cost control and documentation.
Maintain organized and current project files across platforms.
Assist in tracking changes, job costs, and compliance documentation.
Upload project documents including drawings, specifications, and submittals (following PM review).
Maintain and update project directories to ensure all team members have current access.
Support with RFI logs, tracking correspondence, and general document control.
Create and manage jobs within the Sage accounting platform.
Input and maintain Budget Estimates, Schedules of Values (SOVs), Change Orders, and other related financial documents.
Ensure timely data entry and coordination with the accounting team for ongoing cost tracking.