About The Position
This role exists to support the growing operational complexity of a boutique residential construction and property development business. As multiple projects, vendors, tenants, and internal teams operate simultaneously, the organization needs a highly organized coordinator to manage communication flow, follow-ups, and day-to-day execution. The goal is to reduce operational bottlenecks and ensure that construction and property management activities are coordinated efficiently across all stakeholders.
Requirements
- Proven experience in construction, preferably residential construction or homebuilding
- Proven experience coordinating subcontractors and managing vendor bids
- Background in property management or rental operations is highly preferred
- Experience working with multiple communication channels (email, SMS, WhatsApp, CRM tools)
- Strong English communication skills (written and verbal) with attention to detail
- Strong understanding of residential construction workflows and subcontractor coordination
- Excellent follow-up discipline and task tracking ability
- High-level organization and ability to manage multiple moving parts simultaneously
- Clear and professional communication across diverse stakeholders
- Proactive problem-solving and ability to work independently
- Familiarity with Microsoft 365 and Google Workspace tools
- Strong judgment in prioritizing urgent vs non-urgent operational tasks
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Responsibilities
- Coordinate with subcontractors (painters, concrete, and other trades) to request and compare bids
- Follow up on vendor responses and ensure timely project execution
- Support scheduling and coordination of on-site construction activities
- Communicate with property management teams regarding scheduled work and access coordination
- Coordinate with residents/tenants to minimize disruption during construction or maintenance work
- Ensure clear communication between stakeholders during property updates or repairs
- Track, monitor, and follow up on open maintenance and operational tasks
- Schedule repair appointments and ensure completion of property issues
- Maintain visibility across multiple ongoing workstreams and deadlines
- Liaise with project managers on ongoing construction progress and updates
- Coordinate with accounting teams (including offshore support teams) for financial-related tasks
- Ensure alignment across departments and smooth task handoffs
- Manage email inboxes and communications across Gmail, Outlook, WhatsApp, and SMS
- Organize and prioritize incoming operational requests
- Provide general administrative support across construction and rental operations
Benefits
- No benefits package included
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
