Construction & Office Coordinator

General Matter • Paducah, KY

4d

About The Position

General Matter is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in a fast-paced, technical, construction-focused environment. The role combines startup adaptability with the structure and demands of heavy civil construction. The coordinator oversees office logistics, supports recruiting and onboarding, assists project teams, and serves as a central point of communication for employees, visitors, and vendors. As the company grows, the position offers opportunities to expand responsibilities and contribute to company-wide improvements.

Requirements

• High school diploma or GED required.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Demonstrated initiative and problem-solving abilities.
• Experience planning events or coordinating logistics.
• Friendly disposition and customer-service attitude.
• Reliable attendance and strong work ethic.
• Ability to work extended hours and weekends as necessary.

Nice To Haves

• Four or more years of administrative or office support experience is preferred.
• Experience in a fast-paced construction environment.
• Experience supporting technical teams under tight deadlines.

Responsibilities

• Maintain a clean, organized, and well-stocked construction office, including reception and conference areas, and encourage employee participation in maintaining the space.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Greet and direct visitors as receptionist, maintaining a professional and welcoming office environment.
• Schedule and coordinate on-site construction visitor logistics, including recruiting candidates.
• Support hiring and onboarding, coordinating with subject-matter experts and the construction team on personnel requirements.
• Serve as the construction team’s primary point of contact for third-party vendors, including janitorial, repairs, shipping, and courier services.
• Manage office supplies through ordering, inventory control, and cost-effective purchasing.
• Assist with planning and executing company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support the construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Support daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action-oriented mindset.
• Perform additional assignments as directed by management.
• Maintain knowledge of the company’s values and strategic plan.
• Support published corporate policies.

Benefits

• For full-time hires, potential eligibility for long-term incentives in the form of stock options.
• Medical coverage.
• Vision coverage.
• Dental coverage.
• Access to a 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED