Construction & Office Coordinator

General Matter • Paducah, KY

5d • $25 - $33

About The Position

General Matter is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in a fast-paced, technical, construction-focused environment. The role combines startup adaptability with the structure and demands of heavy civil construction. It oversees office logistics, supports recruiting and onboarding, assists project teams, and serves as a central point of communication for employees, visitors, and vendors. As the company grows, the position may expand in responsibility and contribute to company-wide improvements.

The coordinator supports daily construction office administration, maintains office facilities and supplies, arranges meetings and events, coordinates hiring-related logistics, manages vendor relationships and shipments, and assists engineering and construction teams with documents. The role requires discretion with sensitive information, flexibility, and a resourceful, action-oriented approach.

Requirements

• High school diploma or GED required.
• Proven ability to juggle multiple tasks and priorities in a fast-paced environment.
• Tech-savvy and proficient in Microsoft Office Suite, including Word, Excel, and Outlook, and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Demonstrated initiative and problem-solving abilities.
• Friendly disposition and customer service attitude.
• Reliable attendance and strong work ethic.
• Ability to work extended hours and weekends as necessary.

Nice To Haves

• Four or more years of administrative or office support experience preferred.
• Experience in a fast-paced construction environment.
• Experience supporting technical teams under tight deadlines.
• Experience planning events or coordinating logistics.

Responsibilities

• Maintain a clean, organized, and well-stocked construction office, including reception and conference areas, and encourage employee participation in maintaining cleanliness and organization.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Serve as receptionist by greeting and directing visitors and maintaining a professional, welcoming office environment.
• Schedule and coordinate on-site construction visitor logistics, including recruiting candidates.
• Support hiring and onboarding, coordinating personnel requirements with subject-matter experts and the construction team.
• Serve as the construction team’s primary point of contact for third-party vendors, including janitorial, repair, shipping, and courier services.
• Manage office supplies, including ordering, inventory control, and cost-effective purchasing.
• Assist with planning and executing company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support the construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Support daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action-oriented mindset.
• Perform additional assignments as directed by management.
• Maintain knowledge of the company's values and strategic plan.
• Support published corporate policies.

Benefits

• For full-time hires, potential eligibility for long-term incentives in the form of stock options.
• Medical coverage.
• Vision coverage.
• Dental coverage.
• Access to a 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED