Construction Manager

Stanford Health Care•Menlo Park, CA

3d•Onsite

About The Position

The Construction Manager is an individual contributor who supports field execution of healthcare construction projects as the owner's representative. The role coordinates daily on-site construction management services and is accountable for project controls, field coordination, quality assurance, safety oversight, and regulatory compliance. The Construction Manager coordinates site activities, chairs and documents project meetings, oversees contractor performance, and ensures work complies with approved plans, specifications, schedules, and Authority Having Jurisdiction requirements. The position reports to construction leadership and requires presence at multiple Stanford Health Care facilities and active construction sites across the Bay Area. The role supports infrastructure upgrades, repairs, and special projects in hospital, ambulatory, and administrative spaces. It works with Facilities Construction leadership, project managers, clients and users, consultants, contractors, vendors, jurisdictional agencies, and internal operational and clinical partners. Work is primarily onsite and includes coordination of access, permits, inspections, testing, construction logistics, and operational impacts while minimizing disruption to patient care. The Construction Manager also supports procurement, schedule and cost management, change control, regulatory readiness, quality assurance, project documentation, and project closeout. The role contributes to continuous improvement of templates, procedures, and workflows and participates in training as directed by construction leadership.

Requirements

Bachelor's degree from an accredited college or university; relevant experience in lieu of a degree may be considered in addition to the experience requirements.
Five years of progressively responsible, directly related experience supporting construction projects.
Working knowledge of construction means and methods, site logistics, and infection-control requirements for healthcare projects.
Familiarity with California HCAI/OSHPD and its regulatory processes.
Basic understanding of safety audits, regulatory compliance, and technical troubleshooting in a healthcare construction setting.
Proficiency with digital field tools and mobile reporting applications, and willingness to learn and adopt new technologies, including artificial intelligence.
Ability to follow established procedures, escalate complex issues appropriately, and adapt to changing project needs in a fast-paced environment.
Strong communication and documentation skills, including the ability to prepare clear field reports and maintain accurate project logs.
Ability to work collaboratively and in a service-oriented manner with diverse field teams, trade contractors, and regulatory agencies.
Commitment to safety, quality, and continuous improvement in field operations.
Demonstrated Stanford Health Care C-I-CARE values, including respect, teamwork, and a focus on patient and staff safety.
Technological aptitude and comfort with technology-enabled workflows and process improvements.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines under supervision.

Nice To Haves

Degree in construction management, engineering, architecture, or a related field.
Construction project experience in healthcare or other complex, occupied environments.
Knowledge of design standards.
Knowledge of applicable building codes.

Responsibilities

Support General Contractor procurement, including preparation of Requests for Qualifications and Requests for Proposals, bid evaluation, scope alignment, cost comparisons, and award and contract documentation.
Coordinate weekly construction progress meetings, prepare agendas, document decisions and action items, and distribute minutes recording schedule, cost, and risk impacts.
Track and help resolve RFIs, submittals, substitutions, shop drawings, change orders, and punch lists; maintain accurate construction, safety, inspection, compliance, and cost logs and follow up on outstanding items.
Support schedule management and cost control by collecting contractor and consultant updates, maintaining look-ahead schedules, flagging variances and risks, and assisting with recovery or mitigation plans as directed.
Conduct site walks and field inspections to monitor progress, quality, and work in place; document observations with photographs and daily field reports and escalate safety, infection prevention, quality, or scope concerns.
Assist with cost management, including reviewing contractor pay applications, reconciling billing against verified work in place, and tracking commitments, contingencies, and potential cost exposures.
Support cash-flow forecasting and cost reporting with Facilities Services Business Operations & Strategic Initiatives by maintaining change-order logs and assisting with quarterly cost projections.
Coordinate with project managers, clients and users, consultants, contractors, vendors, and jurisdictional agencies on access, inspections, permits, testing, and sequencing, maintaining clear records of cost, scope, and responsibility.
Manage the change-order process in the construction project management system, including pricing review, scope validation, cost-backup evaluation, and negotiation coordination; route recommendations to the Director of Construction for approval.
Prepare and maintain auditable project files, including meeting minutes, logs, correspondence, drawings and specifications, permits, inspection records, cost documentation, change logs, and closeout materials.
Coordinate regulatory readiness and compliance, including HCAI/OSHPD submissions, testing, inspection and observation documentation, and coordination with the Inspector of Record.
Support quality assurance and quality control processes such as mock-ups, first-of-kind reviews, inspections, commissioning, and activation; help assemble O&M manuals, as-built drawings, warranties, training documentation, and other turnover deliverables.
Manage assigned project logistics, including badging, parking, deliveries, laydown spaces, safety orientations, job hazard analyses, and ICRA compliance.
Help plan and communicate operational impacts, including shutdowns, access changes, and infection-control barriers, with Facilities Management, Facility Field Services, Environmental Health & Safety, Infection Prevention, and clinical partners.
Assist with punch-list completion, commissioning, regulatory sign-offs, and final cost reconciliations through project closeout.
Contribute to continuous-improvement work, including templates, standard operating procedures, workflows, identification of inefficiencies and cost drivers, lessons learned, and after-action reviews.
Participate in training related to construction practices, cost controls, safety, regulatory requirements, sustainability initiatives, and innovative construction delivery methods as directed by construction leadership.
Demonstrate Stanford Health Care's C-I-CARE values, respect, teamwork, and a focus on patient and staff safety.