Construction Management Associate

Carboline•Clearwater, FL

6d•$55,000 - $70,000•Hybrid

About The Position

The Construction Management Associate – HVAC supports the planning, coordination, and execution of HVAC construction and restoration projects (including GC and self-perform HVAC AHU restorations). This role works closely with Construction Managers, Project Managers, superintendents, and assigned technicians to help ensure projects are delivered on time, within budget, and in accordance with company standards. The Associate Construction Manager assists with subcontractor coordination, project documentation, scheduling, cost tracking, and communication with internal teams and customers. This position provides support during proposal development, estimating, scheduling, and closeout activities, while gaining hands-on exposure to the full project lifecycle. All duties are performed in accordance with Company policies and procedures.

Requirements

Bachelor’s degree preferred in a construction-related field (Construction Management, Engineering, or similar).
Relevant combination of education and experience will be considered.
1–3 years of experience in construction, HVAC/mechanical contracting, or a related project support role preferred.
Exposure to HVAC, mechanical, or building systems projects strongly preferred.
Working knowledge of Microsoft Office (Excel, Word, Outlook).
Strong organizational skills with attention to detail.
Ability to work collaboratively in a team environment and take direction from senior project staff.
Developing ability to understand and support projects from concept through closeout.

Nice To Haves

Mechanical or construction-related certifications are a plus.
Interest in future licensing or professional development encouraged.
Experience or familiarity with Salesforce, eBuilder, or similar project management systems preferred.

Responsibilities

Assist in the development, review, and coordination of project proposals and specifications under the direction of senior project staff.
Support project activities during all phases, including conceptual, program planning, design, pre-bid and pre-construction, construction, and project closeout.
Help track project schedules, deliverables, and milestones and identify potential risks or delays.
Assist with preparing and maintaining cost estimates, job cost reports, and schedule updates.
Support the use of eBuilder for project documentation in accordance with company policy.
Help collect, organize, and review subcontractor documentation, including submittals, insurance certificates, and lien waivers.
Monitor project cost and budget performance and escalate concerns to the Construction Manager or Project Manager.
Support Quality Assurance processes by assisting with documentation, inspections, and corrective action tracking.
Help verify subcontractor compliance with executed agreements, specifications, and project requirements.
Assist with issuing notifications related to missing documentation, submittals, or other compliance issues, under management guidance.
Support field teams (superintendents and technicians) with coordination, materials tracking, and issue resolution.
Coordinate with Program Managers, Sales & Service Support, Customer Management, and Resource Management as directed.
Participate in project meetings and assist with meeting notes, follow-ups, and action items.
Communicate professionally with internal stakeholders and, as appropriate, assist with customer communications.
Participate in Preventive and Corrective Action processes by identifying and reporting service, process, or quality concerns, and assisting with recommended solutions and tracking implementation.
Support bid reviews and contractor evaluations by gathering documentation and preparing comparison summaries.
Assist with change order documentation and tracking, subject to management review and approval.
Gain experience across the full project lifecycle from concept through closeout.