Construction Documentation Coordinator

Moseley • Fairfax, VA

5d • Hybrid

About The Position

Moseley is hiring for a Construction Documentation Coordinator in our Fairfax, VA office. This role requires a well-organized, “can-do” multi-tasker with strong administrative and computer skills. Will extensively use Procore and Microsoft Office while supporting our CA team and projects. You’ll be regularly involved in construction phase services including project documentation, project file setup, proposal preparation, project & cost data entry, change orders, RFIs and submittals.

Requirements

• High School Diploma required
• 2+ years’ administrative experience
• Microsoft Office Suite required
• Capable of working in a collaborative team environment to meet specific deadlines
• Strong ability to communicate clearly, both verbally and in writing
• Highly organized with strong attention to detail

Nice To Haves

• Previous Architecture or Construction office experience preferred
• Procore experience preferred
• Ability to navigate/utilize Construction Management Software programs such as SharePoint, PlanGrid, and Converge preferred

Responsibilities

• Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements
• Handle department administrative needs, including but not limited to distribution of mail, faxes, maintaining file storage at project completion, transcript meeting minutes and architectural and engineering site visit reports
• Create construction phase files for projects, including setting up new projects with a basic set of files and all additional files needed thereafter
• Assist Client Services by supplying the information required for preparation of proposals as requested
• Enter submittal registers and contract data into construction management database at the start of the construction phase
• Process applications for payment after approval by Construction Contract Administrator
• Enter CSI cost data into database
• Maintain and organize submittal “samples” for each project with appropriate identification labeling
• Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing them into the Change Order package
• Log RFIs, PCOs, and Submittals into construction management database and manage the transmittal to appropriate parties for review and response
• Additional responsibilities as assigned

Benefits

• Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement)
• Basic life Insurance
• Parental Leave
• Holidays & Annual/Sick/Personal day Leave
• Short-term and Long-term Disability Insurance
• 401(k) with employer match
• Dental, Vision and Pet Insurance
• Health FSA and Dependent Care FSA
• Telemedicine Services, EAP & Wellness Programs
• Payments for Qualifying Professional Licenses & Dues
• Hybrid Work Model (following introductory period)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED