Construction Bookkeeper

Signs•Santa Maria, CA

1d•Onsite

About The Position

Signs of Success is a commercial sign and architectural graphics company serving public and private clients throughout California. Our work includes commercial signage, architectural wayfinding systems, public works installations, custom fabrication, and project-based sign packages. We are looking for a detail-oriented Construction Bookkeeper to support accounting, accounts payable, payroll preparation, certified payroll documentation, billing support, and organized financial records. This is a hands-on role for someone who enjoys accuracy, deadlines, clean documentation, and steady follow-through. The right person will help keep invoices, timecards, payment records, project backup, and compliance documentation organized and ready for review.

Requirements

2+ years of bookkeeping, AP, payroll support, accounting admin, or related experience
QuickBooks experience preferred
Strong Excel or spreadsheet skills
Accurate data entry and strong attention to detail
Comfortable with recurring deadlines and checklists
Able to follow up on missing information professionally
Able to handle confidential financial and employee information with discretion

Nice To Haves

Construction, specialty trade, public works, or project-based business experience
AP/AR experience
Payroll or timecard review experience
Certified payroll or prevailing wage exposure
QuickBooks Online, Smartsheet, Miter, Excel, or similar system experience

Responsibilities

Gather, review, and organize vendor invoices
Match invoices to purchase orders, packing slips, receiving records, or project backup
Enter approved invoices into QuickBooks
Flag missing approvals, missing backup, duplicate invoices, or vendor statement issues
Maintain organized AP records and supporting documentation
Help prepare weekly AP and payment review lists
Assist with basic account coding and job-cost coding as trained
Review employee timecards for missing punches, job codes, PTO, sick time, overtime, and prevailing wage entries
Follow up on missing or incomplete timecard information
Prepare payroll exception reports for review
Gather and organize payroll backup documentation
Help maintain accurate payroll records
Assist with certified payroll tracking and documentation
Gather timecard, project, and field backup needed for certified payroll reports
Help prepare certified payroll paperwork after training
Save proof of submission and supporting documentation
Track missing reports, corrections, and compliance requests
Flag wage, classification, or prevailing wage questions for review
Help gather billing backup from project folders, installers, and project managers
Assist with invoice logs, billing status updates, and payment tracking
Send basic collection reminders when directed
Document collection calls, emails, and payment promises
Route billing disputes, account adjustments, or payment issues to the appropriate manager
Keep accounting files organized and searchable
Save documents to the correct digital folders
Help track W-9s, COIs, licenses, shipping claims, and other recurring admin records as assigned
Support month-end preparation by organizing invoices, statements, payroll backup, and billing support
Assist with process improvements as accounting systems become more structured