Construction Billing Coordinator
About The Position
T Bailey is seeking a Construction Billing Coordinator to manage billing, bonding, subcontractor compliance, certified payroll, and project financial documentation across the company's construction projects. This position works closely with the CFO, the Accounting Department, Project Managers, and the Contract Administrator team to ensure billings are accurate and timely, subcontractor compliance requirements are met, bonding and retainage obligations are actively tracked, and public works documentation is administered correctly on applicable projects. This position is forward-facing with customers including project Owners, other General Contractors, Engineers, and lower-tier Subcontractors and Suppliers. Work is performed primarily in an office setting, with regular interaction with project management, accounting, subcontractor, and operations staff. This position reports to the Chief Financial Officer (CFO).
Requirements
- Ability to read and interpret construction contracts, subcontracts, and purchase orders
- Strong organizational skills with the ability to manage multiple active projects and deadlines simultaneously
- High attention to detail and commitment to accuracy in financial documentation
- Strong written and verbal communication skills; ability to communicate clearly and professionally with internal staff and outside contacts
- Ability to identify and prioritize workload to meet deadlines
- Ability to work independently and exercise sound judgment in identifying and escalating issues before they become problems
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word); construction accounting software experience a plus (Sage CRE or equivalent)
Nice To Haves
- Experience with construction billing practices, including Schedule of Values, payment application formats, lump sum and unit-priced contracts, retainage, and change order administration preferred
- Familiarity with public works compliance requirements, including certified payroll, prevailing wage regulations, Statements of Intent, Affidavits of Wages Paid, and related documentation preferred
- Associate's or Bachelor's degree in Accounting, Business Administration, Construction Management, Finance, or a related field preferred
- Experience in construction billing, contracts administration, certified payroll, or a closely related role in the construction industry preferred
- A combination of education and relevant experience may qualify a candidate for this position
Responsibilities
- Prepare and distribute monthly project billings, including Schedule of Values (SOV) maintenance and supporting documentation, and coordinate with Project Managers to keep owner and subcontractor billings aligned
- Track incoming payments, follow up on past-due receivables, and monitor subcontractor payment entries and releases
- Order and track performance, payment, and retainage bonds; maintain the bonding spreadsheet; and manage bond releases at project closeout
- Collect and verify certified payroll reports and file required prevailing wage documentation on applicable Washington public works projects
- Maintain subcontractor compliance tracking, including insurance, licenses, workers' compensation coverage, and executed subcontracts, and authorize payment releases accordingly
- Administer change orders, including pricing, schedule impacts, and updates to the Schedule of Values
- Support project setup and closeout, including bonding, public works documentation, project files, and final lien releases
- Assist the CFO and accounting team with reporting, reconciliations, process improvement, and special projects
Benefits
- Competitive pay based on experience
- Medical, dental, and vision benefits
- Long-term disability insurance
- Life insurance policy
- 401(k) with company contributions
- Paid time off and holidays
- Professional development support, including certifications, training, and continuing education
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
