Construction Assistant

Latino Legends

40d•Remote

About The Position

Latino Legends is excited to partner with a fast-growing U.S. real estate development and property firm to find a driven Construction Assistant to join their team. Our client specializes in residential rehabs and new home construction. They are looking for an exceptionally organized, self-directed individual who can own administrative and operational workflows remotely, keep external contractors accountable, and ensure projects move from start to finish without delay.

Requirements

1–2+ years of administrative, operations, or project coordination experience.
Exceptional written and spoken English skills with strong interpersonal instincts and professional composure.
High level of autonomy with proven ability to manage complex file systems, schedules, and compliance steps without needing constant reminders.
Comfortable working with cloud tools such as Google Drive, Coda, and property management software.

Nice To Haves

Prior exposure to construction, real estate, or property management is a plus.
Experience with Rent Manager is a bonus.

Responsibilities

Source and obtain 2–3 competitive bids per project.
Collaborate with the Construction Manager to draft detailed Scopes of Work (SOWs) for Requests for Proposals (RFPs).
Collect and verify contractor documentation, including licenses, Certificates of Insurance (COI), and W-9s.
Administer agreements, handle scope sign-offs, and request vendor invoices.
Organize and maintain all project files in Google Drive and Coda.
Input and update new build data within Rent Manager.
Verify installer COIs and W-9s, request invoices, and finalize contract signatures.
Apply for required installation, electrical, plumbing, mechanical, and building permits.
Track permit approvals, coordinate on-site inspections, and secure Certificates of Occupancy (CO).
Confirm completed job milestones and archive all invoices and Manufacturer Certificates of Origin (MCOs).
Conduct persistent phone outreach to confirm job timelines and keep field contractors accountable.
Maintain meticulous records to ensure no documentation or compliance step falls through the cracks.
Keep project leads proactively updated on project milestones and potential bottlenecks.