Construction AIA Billing Assistant

Environmental Management Inc•Plain City, OH

1d•Onsite

About The Position

EMI is seeking a detail-oriented Construction AIA Billing Assistant to support the accuracy and efficiency of our financial operations. This role manages the invoicing, payment tracking, and documentation for construction projects. This role is critical for cash flow, compliance and client relationships.

Requirements

2 years prior experience in Account Receivable or accounting-related role
Experience working in a fast-paced, high-volume business environment
Experience using online customer payment portals
Basic understanding of accounting, finance, and bookkeeping principles
Strong attention to detail and time management skills
Ability to maintain confidential financial and company information

Nice To Haves

Associate degree in Accounting, Finance, or related field
Experience as a billing specialist, preferably in commercial construction
Familiarity with construction payment platforms and lien waiver protocols
Contract reading and understanding AIA forms and industry standards

Responsibilities

Generate and issue AIA documents to customers via email and customer payment portals
Review project documentation, field notes, and contracts to prepare accurate client invoices.
Ensure billed amounts match approved work, contracts and timeline.
Monitor outstanding balances and ensure timely collection of payments
Prepare, track and submit conditional/unconditional lien waivers to ensure compliance
Identify slow-paying accounts and escalate issues when necessary
Work with customers to resolve billing issues and maintain positive relationships
Reconcile payments and customer accounts to ensure accuracy
Identify discrepancies and report findings to the management team
Assist in improving accounts receivable processes and internal controls