Construction Billing Assistant
About The Position
IEW Construction Group is seeking a detail-oriented and organized Billing Assistant to support the Accounting and Project Management teams in the preparation, processing, and tracking of project billings. The Billing Assistant will play a key role in ensuring timely and accurate invoicing for construction projects while maintaining compliance with contract requirements, certified payroll reporting, and client billing procedures. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with Project Management, Estimators, and the Accounting Department.
Requirements
- 1-3 years of construction administrative accounting, or construction billing experience preferred.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
Nice To Haves
- Experience in the construction industry is highly desirable.
- Knowledge of construction contracts, progress billings, certified payroll, and prevailing wage requirements is a plus.
- Experience with Viewpoint Vista, or similar construction accounting software preferred.
Responsibilities
- Assist with the preparation and processing of monthly progress billings for construction projects.
- Compile supporting documentation required for invoices, including schedules of values, certified payroll reports, force account documentation, and subcontractor information.
- Review project documentation to ensure billing accuracy and contract compliance.
- Maintain billing logs and track invoice submission dates, approvals, and payment status.
- Assist with the preparation and submission of electronic invoices through owner and agency portals.
- Monitor outstanding invoices and assist with collections activities as directed.
- Communicate with Project Managers regarding invoice status and payment issues.
- Assist with customer account reconciliations.
- Maintain accurate records of billing and payment activity.
- Organize and maintain project files and billing documentation.
- Assist with change order tracking and documentation.
- Verify purchase orders, subcontractor information, and contract documents as needed.
- Coordinate with Project Managers to obtain information necessary for billing and project reporting.
- Assist with certified payroll reporting and prevailing wage documentation.
- Support monthly and year-end reporting requirements.
- Ensure compliance with company policies, contract requirements, and governmental regulations.
- Prepare reports and spreadsheets as requested by management.
- Provide general administrative support to the Accounting and Operations teams.
- Assist with data entry, document management, and filing.
- Perform other duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
