Construction Administrator / Executive Assistant
About The Position
Reframe Systems is reinventing how the world builds. We combine modular construction, advanced manufacturing, and technology to deliver carbon-neutral homes faster and more sustainably. We operate lean, move fast, and are looking for people who bring genuine ownership to their work. We are looking for a sharp, organized professional to support both field operations and executive leadership in a combined part-time role. This position sits at the intersection of construction administration and executive support, ideal for someone who can manage vendor logistics and site coordination in the morning and handle calendar and communications in the afternoon. You will work closely with the Director of Field Operations and serve as a key coordination point across vendors, site teams, and leadership.
Requirements
- Experience in construction administration, project coordination, or a related field
- Strong organizational skills with high attention to detail
- Comfortable working independently and managing competing priorities
- Proficient with project management tools (Jira or similar) and Google Workspace
- Clear, professional written and verbal communication
Nice To Haves
- Familiarity with construction drawings, specs, or official documentation
- Background in executive or administrative support
- Experience with expense platforms (Ramp or similar)
- Comfort working in a fast-moving startup environment
Responsibilities
- Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
- Track and manage open construction tasks and work items in Jira
- Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
- Monitor site progress and flag blockers or scheduling conflicts proactively
- Assist with permit tracking, punch lists, and closeout documentation
- Conduct or coordinate periodic site visits at Maine-based locations
- Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
- Draft and send routine correspondence and follow-ups on behalf of leadership
- Organize and maintain project documentation, records, and vendor contacts
- Prepare summaries, status updates, and briefing materials
- Handle expense tracking and corporate card reconciliation
Benefits
- Flexible, part-time schedule with meaningful visibility into the business
- Opportunity to grow with the company as we scale
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
