Construction Administrative Assistant

Flad Architects • Madison, WI

1d • Hybrid

About The Position

Flad is a national architectural firm with ten offices looking to hire a Construction Administrative Assistant to work in our Madison, WI office. This role will be responsible for a wide range of administrative functions supporting the Construction Administration division. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

Requirements

• Minimum 1 year of relevant experience required.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad’s business hours of 8:00 a.m. to 5:00 p.m. is required.
• Must be able to work in the Madison office Tuesday through Thursday each week.
• Basic Knowledge of Microsoft 365 (Word, Excel, and PowerPoint) required.

Nice To Haves

• Knowledge of architectural terminology and standard AIA documents preferred.
• Proficiency in Adobe Acrobat preferred.
• An Associate Degree from an Administrative Assistant program is preferred.

Responsibilities

• Coordinate and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.
• Check the group e-mail account on a rotating basis throughout the day and handle incoming work requests, submittals, Requests for Information (RFI)s, etc.
• Update appropriate construction websites (i.e., Procore, Autodesk, eBuilder, ProjectSight, BIM 360, etc.) with RFIs, Submittals, etc.
• Receive, log, and route RFIs and submittals to internal/external team members for review/approval.

Benefits

• Health, dental, and vision insurance
• Generous paid time off and paid holidays
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree