Construction Administrative Assistant

APSI Construction Management•Leavenworth, KS

3d•$50,000 - $68,000•Onsite

About The Position

The Construction Administrative Assistant will provide essential construction administrative services to support the construction management team, FBOP Owner representatives, and other stakeholders for the $460M FCI Leavenworth Prison project. This role involves a wide range of administrative, clerical, and data collection tasks to ensure the smooth operation of construction management activities.

Requirements

High school diploma
Minimum of 5 years of construction administration experience
Proficient with Microsoft Office software (Word, Excel)
Proficient with Adobe Acrobat and ability to create and edit .pdf documents
Good written and oral communication skills
Good organizational skills
Good interpersonal skills
Ability to bring assignments to completion independently
Ability to work in a high volume, dynamic team environment
Proven record of accomplishments in office administration
US Citizen

Nice To Haves

Experience with Construction Management software such as Kahua or Procore
Experience with editing documents in Bluebeam

Responsibilities

Performing general office support functions including receiving calls, visitors, incoming mail, managing office supplies, and performing a variety of administrative, clerical, and data collection tasks.
Taking notes and preparing correspondence or meeting minutes from rough notes or brief comments, referencing files, regulations, or previous reports.
Preparing timely correspondence or submittals utilizing various software programs.
Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of records, correspondence, technical documentation, samples, packages, etc., to ensure timely action by construction managers, contractors, or other key project stakeholders.
Compiling, consolidating, coordinating, and organizing a wide variety of data to support construction management operations.
Formatting and labeling automated documents and reports; establishing and maintaining control logs, preparing data in prescribed format, and preparing necessary forms and working files.
Tracking construction modifications, contractor requests for clarification, and material submittals for assigned projects.
Entering and maintaining program data in electronic databases; establishing and maintaining automated and manual records systems reflecting technical and administrative data.
Preparing and compiling reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review.
Tracking purchases and receipts and preparing necessary purchase tracking reports.
Arranging meetings or conferences, including locations, schedules, agendas, reservations, and attendance lists.
Maintaining spreadsheets and other tracking tools for 'Ball in Court' tracking of tasks required of the project team and stakeholders.