Construction Administrative Assistant - Santa Teresa, NM (34500)

CEC FACILITIES LLC•Santa Teresa, NM

22d•Onsite

About The Position

This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations. The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well as internal contacts at all levels of the organization. Independent judgment and professionalism is required to plan, prioritize and organize a diversified workload.

Requirements

High school diploma required.
1-4 years administrative experience.
Understanding and proficiency with Microsoft Office Products, with excellent Excel skills.
Previous experience and understanding of commercial construction industry.
Detail oriented and strong organizational skills required.
Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner.
Strong written, and verbal communication skills.
Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material.
High attention to detail, accuracy, and thoroughness.
Mature and self-directed.
Demonstrated ability to perform customer service with positive results.
Ability to work independently as well as in a collaborative environment.
Customer service oriented.
Planning, calendaring and organizing.
Attention to detail and accuracy.
Flexibility and adaptability.
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Must be able to pass drug and background check.
Must be able to wear personal protective equipment (hard hat, safety glasses, safety vest) at all times.
Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night shifts, as needed.
Must be able to work in the presence of customers and their representatives with little or no interference or disruption to the customer while maintaining a professional and courteous image.

Nice To Haves

Recent college graduate with interest in construction work or pursuing college degree in engineering or construction a plus.

Responsibilities

Assisting managers in tracking multiple projects.
Performing administrative and clerical tasks.
Maintaining data for making transfers of personnel.
Filing project documents.
Creating and maintaining project schedules.
Arranging travel and scheduling meetings.
Taking meeting minutes.
Processing RFI (Request for Information) from contractor and submits to PM.
Processing change orders on request.
Establishing and maintaining project logs of RFIs, change order requests, submittals and transmittals.
Submitting and reviewing timecards and expenses.
Receiving and organizing all documents for Assistant General Superintendent.
Answering phone and returning phone calls.
Collaborating with management concerning current manpower regarding who is available and what resources are available.
Performing other related duties as assigned to ensure efficient and effective processes and smooth operation of department.