Administrative Assistant - Construction

Turner & Townsend•Raleigh, NC

1d•Onsite

About The Position

This role provides administrative support within a construction context. The company, Turner & Townsend, is a global professional services firm with a significant presence in real estate, infrastructure, energy, and natural resources. They specialize in programme, project, cost, asset, and commercial management, among other services. The company is majority-owned by CBRE Group, Inc. This position will support internal meetings, manage documentation, handle financial administration tasks, coordinate office operations, and assist with event planning.

Requirements

Excellent written and verbal communication skills.
Experience in business administrative settings and meetings with Senior Management present.
Well-mannered and professional and Team Player.
Minimum 5 years of experience in an administrative support role.
A minimum of three years of experience in a related position supporting team of professionals is required.
Proficient with Microsoft Office and Google Workspace software.
Excellent organizational skills and attention to detail.
Proactive behavior, showing initiative and being action oriented.
Ability to multi-task, prioritize and work efficiently.
Ability to work independently, self-starter, energetic.
Ability to perform at high levels in a fast paced, ever-changing work environment.
Must be able to shift gears easily and feel comfortable wearing multiple hats.

Nice To Haves

Accounting background is a plus.
Construction experience is advantageous.
Bachelor’s Degree or equivalent experience is preferred.

Responsibilities

Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
Take minutes/action items in meetings.
Follow up with Management/Team on developing Agendas and distributing/preparing documents.
Raising invoices and purchase orders.
Supporting with document control – Quality Assurance & Quality Control.
Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Maximize office productivity through proficient use of appropriate software applications.
Coordinate travel and complete expense reports.
Maintain contact with customers and outside vendors.
Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members.
Maintains office equipment and ensures all products are in working order.
Order and maintain supplies.
Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
Coordinate Lunch and Learns, Birthday/Anniversary lunches.
Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities.
Provide support to IT Team.
Provide support to Facilities Team.
Provide accounting support with monthly invoicing.
Manage schedules, calendars, and appointments.
Handle mail and shipping.