Construction Accounts Payable Specialist

Elevated Technologies Inc•Grand Rapids, MI

8d•$60,000 - $80,000•Onsite

About The Position

The Construction Accounts Payable (AP) Specialist is responsible for managing all AP functions related to construction operations, including subcontract administration, compliance tracking, certified payroll coordination, invoice processing, purchasing, and vendor account setup. This role requires strong organizational skills, attention to detail, and extensive experience working in construction financial administration. The AP Specialist ensures accurate, timely, and compliant financial operations while supporting project teams and contributing to efficient project delivery.

Requirements

Proven work experience or Bachelor's degree in Accounting, Business Administration, or related field preferred.
Prior experience working for a General Contractor or Subcontractor is preferred.
Strong organizational skills and high attention to details.
Proficiency with Microsoft Office Suite; experience with Quickbooks Online and Procore or other General Contracting software is a plus.
Experience working in Federal Contracting is a plus
Excellent verbal and written communication skills.

Responsibilities

Manage Subcontractor Compliance
Issue subcontract agreements and ensure all required contract documents are executed prior to project start.
Collect and maintain subcontractor compliance documentation ensuring subcontract documents are up to date and compliant prior to processing any payments.
Review insurance documents for compliance and communicate with subcontractors to resolve missing or noncompliant insurance information.
Create and maintain certified payroll tracking systems for prevailing wage projects.
Track subcontractor labor hours, wage classifications, and compliance status.
Review vendor invoices for accuracy and verify supporting documentation (G702, G703, lien waivers).
Maintain organized AP records and coordinate invoice approvals with project managers and leadership.
Prepare and submit credit applications for new vendors and suppliers.
Coordinate with vendors regarding account approvals, credit limits, and payment terms.
Maintain vendor account records and follow up on pending applications.
Prepare, manage, and distribute tax-exempt certificates. Work closely with vendors to resolve tax discrepancies and exemption inquiries.
Create purchase orders based on quotes provided by project staff.
Match POs with invoices and receiving documentation to ensure accuracy.
Resolve pricing, shipping, or billing discrepancies.
Maintain purchasing records and support project cost tracking.