Construction Accounting Specialist

Patriot Fire Protection•Tacoma, WA

1d•$50,000 - $80,000•Onsite

About The Position

This is not a routine Accounting position. In this role, you’ll tackle varied elements of the accounting process from A/R to work orders, contract review, billings, and reporting. You’ll work closely with multiple divisions and gain hands-on experience with the complexities of construction accounting on the subcontractor level. No two days are the same! One moment you may be reviewing a subcontract and preparing a complex billing package, and the next you’re generating a simple fixed price or time & materials invoice. If you enjoy balancing detailed work with fast-paced tasks, problem-solving, and collaborating across teams, this role offers an excellent opportunity to grow your skills in a supportive, team-oriented environment.

Requirements

High School Diploma or GED
3+ years of Accounting experience
Experience reviewing contracts and working with detailed billing requirements
Highly organized and detail-oriented, with strong follow-up and the ability to prioritize multiple jobs and deadlines
Confident communication skills for interacting with customers and internal teams
Proficiency in Microsoft Office, Adobe Acrobat, and Google Suite

Nice To Haves

Construction or subcontractor billing experience
Familiarity with progress billing, retainage, or contract-based invoicing
Experience with Viewpoint/Spectrum software
Bachelor’s degree in Accounting or related field

Responsibilities

Review subcontract agreements to extract billing terms, retainage, and customer requirements, then accurately set up jobs in the accounting system
Identify and organize required billing documentation (e.g., lien waivers, supporting documents, special billing instructions) in structured, audit-ready billing folders
Prepare, submit, and reconcile contract-based and quick-turn (fixed price or time & materials) billings in accordance with customer requirements
Analyze and resolve billing discrepancies with customers and internal teams
Own collections from invoice submission through payment received: billing isn’t done until we’re paid
Monitor A/R aging and work past-due accounts through proactive calls and emails, tracking payment commitments while keeping customer relationships strong
Research and clear payment barriers such as missing lien waivers, disputed amounts, compliance holds, and escalate stalled accounts with clear documentation and next steps
Partner with project managers and division leaders to resolve billing and payment challenges
Identify opportunities to improve billing processes; assist with special projects and cross-train across accounting functions
As you grow, take on additional A/R functions such as cash application and lien processing