Construction Accounting Assistant
About The Position
This role is for a Construction Accounting Assistant who has experience with construction billing, including Schedule of Values, pay applications, compliance paperwork, and payment tracking. The ideal candidate will be proactive in identifying and resolving financial and compliance issues before they become problems. The position is embedded within a company that builds heavy industrial projects, focusing on the financial and compliance aspects of these projects rather than just data entry. The company, T BAILEY, is a heavy civil and industrial contractor based in Anacortes, Washington, known for its complex projects and high standards since 1991.
Requirements
- Experience with construction billing practices, including Schedule of Values, payment application formats, lump sum and unit-priced contracts, retainage, and change order administration.
- Familiarity with public works compliance requirements, including certified payroll, prevailing wage regulations, Statements of Intent, and Affidavits of Wages Paid.
- Ability to read and interpret construction contracts, subcontracts, and purchase orders.
- Strong organizational skills to manage multiple active projects and deadlines.
- High attention to detail and commitment to accuracy in financial documentation.
- Strong written and verbal communication skills.
- Ability to work independently and exercise sound judgment in identifying and escalating issues.
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
- Associate's or Bachelor's degree in Accounting, Business Administration, Construction Management, Finance, or a related field, or an equivalent combination of education and experience.
Nice To Haves
- Construction accounting software experience (Sage CRE or equivalent).
Responsibilities
- Prepare and distribute monthly project billings, including Schedule of Values (SOV) maintenance, supporting documentation, and submission to customers.
- Coordinate with Project Managers to ensure subcontractor billings align with outgoing owner billings.
- Track incoming payments, follow up on past-due receivables, and monitor subcontractor payment entries and releases.
- Order and track performance, payment, retainage, and bid bonds, and maintain an accurate bonding spreadsheet.
- Collect, verify, and distribute certified payroll reports, and file related public works compliance documents for Washington projects.
- Maintain subcontractor compliance tracking (insurance certificates, licenses, workers' compensation coverage, executed subcontracts, SAM.gov verification) and authorize payment releases.
- Coordinate change order pricing, schedule impacts, and documentation with lower-tier subcontractors.
- Manage the financial and compliance components of project setup and closeout, including final lien releases, retainage documentation, and bond releases.
- Occasionally work in the shop, coatings facility, or on a job site, requiring comfort with stairs, ladders, and PPE.
Benefits
- Competitive pay based on experience
- Medical, dental, and vision benefits
- Long-term disability insurance
- Life insurance policy
- 401(k) with company contributions
- Paid time off and holidays
- Professional development support (certifications, training, continuing education)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
