Construction Accounting and Office Operations Lead

Skillcloud HCM • Scarborough, ME

7d • Onsite

About The Position

Portland Pump Company is seeking an experienced Construction Accounting and Office Operations Lead to support daily financial and administrative operations at its Scarborough, Maine office. This hands-on role primarily manages accounts payable activities, vendor statements and invoices, purchase orders, bank and credit card reconciliations, office functions, and general administrative needs. The position also collaborates across departments and assists Project Managers with labor allocation and job costing. It is suited to an organized, detail-oriented professional who can independently manage priorities, meet deadlines, and help improve processes in a fast-paced construction environment.

The role is fully in office on a Monday–Friday schedule. Portland Pump Company specializes in facility construction, petroleum equipment, and 24-hour repair service for petroleum-handling facilities across the Northeast.

Requirements

• High school diploma or equivalent.
• At least 5 years of administrative experience, including strong accounts payable knowledge in a construction environment.
• Experience with accounts payable, accounts receivable, or general accounting.
• Experience using construction and accounting ERP software.
• Ability to identify errors, resolve discrepancies, and follow through without repeated supervision.
• Clear communication, strong organization, and careful attention to detail.
• Ability to manage changing priorities and meet deadlines.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• An associate degree in accounting, office administration, or a related field.
• Experience with Jonas or MAS 90 accounting software.

Responsibilities

• Manage daily accounts payable processing, including entering transactions and generating A/P statements and reports using company accounting systems.
• Receive, review, and verify vendor invoices and requisitions for accuracy, approvals, and supporting documentation before payment.
• Reconcile vendor statements, research discrepancies, maintain accurate vendor records, and communicate with vendors to resolve payment-related questions.
• Prepare and process vendor payments, including check runs, within the company’s accounting software and established payment schedules.
• Match purchase orders, invoices, receipts, and project costs, and investigate discrepancies.
• Manage the accounts receivable remote deposit process and ensure deposits are recorded accurately and promptly.
• Reconcile the company checking account daily and credit card accounts monthly, identifying and resolving discrepancies.
• Assist Project Managers with labor allocation and job costing to support accurate project financial reporting.
• Collaborate with departments across the company and coordinate vendor communications to keep financial and operational activities moving efficiently.
• Own day-to-day office administration and coordination.
• Independently manage workflow and contribute process-improvement solutions.

Benefits

• Salary starting at $75,000.
• 11 paid holidays, plus early shutdown for two additional holidays.
• Vacation and sick time.
• Medical, dental, and vision benefits.
• 401(k).
• Educational assistance.
• Opportunity to independently manage workflow and bring forward process-improvement solutions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED