Consortium Program Manager
About The Position
The University of California College of the Law San Francisco (UC Law SF) is home to a top-ranked health law program, supported by the UCSF - UC Law Consortium on Law, Science & Health Policy. Founded in 2008, the Consortium uses law and policy to address conditions in health care systems and society that impact health and well-being. The Consortium aims for a world where all individuals and communities can achieve optimal health, defined on their own terms. It fosters multidisciplinary and multistakeholder collaborations among faculty and students of UCSF and UC Law SF, along with patients, clients, communities, and organizations. Through these collaborations, the Consortium engages in education, training, research, and public service to advance health and health equity, guided by core values of empathy, intellectual and academic integrity, and optimism.
Requirements
- Demonstrated experience managing events, communications, and operations.
- Excellent project management, administrative, and organizational skills.
- Experience with budget management and expense tracking.
- Excellent verbal and written communication skills, with strong attention to detail, accuracy, and presentation quality.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to exercise sound judgment, discretion, diplomacy, and initiative.
- Ability to thrive in a fast-paced environment, manage multiple priorities, meet deadlines, and effectively prioritize work; must be dependable and punctual.
- Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, and experience using Zoom.
Nice To Haves
- Familiarity with social media tools.
- Experience using online collaboration and productivity tools such as Box, Doodle Polls, iContact, DocuSign, Canva, and CourseDog, or the ability to quickly learn new technology.
Responsibilities
- Proactively manage communications to Consortium stakeholders across multiple channels, including planning, drafting, and posting materials using iContact, Canvas, Outlook, Consortium social media, and the UC Law Intranet.
- Keep Consortium and HPL websites up-to-date and make changes as necessary, with support of UC Law IT.
- Manage communications with prospective HPL students using Outlook, including emptying inbox daily.
- Manage all online and in person event planning and logistics, from speaker logistics to identifying appropriate space and setup or Zoom, room reservations, catering, Facilities and HelpDesk set up, security co-ordination, etc.
- Assist with the RFP (request for proposals) process around Health Justice Series events, including updating annual RFP materials, collecting and summarizing proposals, and assisting the Associate Dean and Consortium Advisory Board with review process.
- Plan and coordinate Consortium Advisory Board meetings.
- Serve as a resource for student organizations co-hosting events and other activities with the Consortium.
- Track event and other operating expenses within annual budget, prepare reimbursements and check request forms, create purchase orders and coordinate contracts with the Purchasing Office, and related tasks.
- Maintain knowledge of College and Consortium policies and procedures.
- Serve as primary point of contact for scheduling and coordinating Consortium meetings with faculty, staff, students and community stakeholders and manage the calendar of the Associate Dean, utilizing Microsoft Outlook and Zoom.
- Organize and manage online files and materials, including sensitive information such as student applications. This includes helping the Associate Director and Associate Dean identify and implement new software and CRM for streamlining information management.
- Manage the Consortium space, including the conference room calendar and office supplies.
- Perform miscellaneous administrative duties as necessary to assist with the smooth functioning of the Consortium and its numerous programs; and other duties as assigned.
Benefits
- Comprehensive medical, dental and vision insurance coverage
- Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
- Employee Assistance Program
- Life Insurance, Disability Insurance, and Legal Insurance
- University of California Retirement Plan (a defined benefit plan)
- Deferred Compensation Plans/Pre-tax Retirement Savings Programs
- Fifteen paid holidays per year
- Generous vacation and sick leave
- Commuter Benefits Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
