Consortium Program Manager

UC Law SF•San Francisco, CA

35d•Hybrid

About The Position

The UCSF - UC Law Consortium on Law, Science & Health Policy, housed at the University of California College of the Law San Francisco, leverages law and policy to address health and well-being. Founded in 2008, the Consortium fosters multidisciplinary collaborations among UCSF and UC Law SF faculty, students, and community partners to advance health and health equity through education, research, and public service. Its work is guided by core values of empathy, intellectual and academic integrity, and optimism. The Program Manager is a key member of the Consortium's staff and leadership team, responsible for proactively managing events, communications, and operations. This role requires a warm, friendly, people-oriented self-starter with excellent communication, interpersonal, and customer service skills, who is punctual, eager to learn, and capable of prioritizing assignments for effective and efficient output. The ideal candidate is comfortable in a fast-paced environment, works well both independently and as part of a team, and possesses the organizational skills and judgment to manage multiple deadlines, communications, cross-departmental collaboration, and project support.

Requirements

Demonstrated experience managing events, communications, and operations.
Excellent project management, administrative, and organizational skills.
Experience with budget management and expense tracking.
Excellent verbal and written communication skills, with strong attention to detail, accuracy, and presentation quality.
Ability to maintain confidentiality and handle sensitive information.
Ability to exercise sound judgment, discretion, diplomacy, and initiative.
Ability to thrive in a fast-paced environment, manage multiple priorities, meet deadlines, and effectively prioritize work; must be dependable and punctual.
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, and experience using Zoom.

Nice To Haves

Familiarity with social media tools.
Experience using online collaboration and productivity tools such as Box, Doodle Polls, iContact, DocuSign, Canva, and CourseDog, or the ability to quickly learn new technology.

Responsibilities

Proactively manage communications to Consortium stakeholders across multiple channels, including planning, drafting, and posting materials using iContact, Canvas, Outlook, Consortium social media, and the UC Law Intranet.
Keep Consortium and HPL websites up-to-date and make changes as necessary, with support from UC Law IT.
Manage communications with prospective HPL students using Outlook, including emptying inbox daily.
Manage all online and in-person event planning and logistics, from speaker logistics to identifying appropriate space and setup or Zoom, room reservations, catering, Facilities and HelpDesk set up, security co-ordination, etc.
Assist with the RFP (request for proposals) process around Health Justice Series events, including updating annual RFP materials, collecting and summarizing proposals, and assisting the Associate Dean and Consortium Advisory Board with the review process.
Plan and coordinate Consortium Advisory Board meetings.
Serve as a resource for student organizations co-hosting events and other activities with the Consortium.
Track event and other operating expenses within the annual budget, prepare reimbursements and check request forms, create purchase orders and coordinate contracts with the Purchasing Office, and related tasks.
Maintain knowledge of College and Consortium policies and procedures.
Serve as primary point of contact for scheduling and coordinating Consortium meetings with faculty, staff, students, and community stakeholders and manage the calendar of the Associate Dean, utilizing Microsoft Outlook and Zoom.
Organize and manage online files and materials, including sensitive information such as student applications.
Help the Associate Director and Associate Dean identify and implement new software and CRM for streamlining information management.
Manage the Consortium space, including the conference room calendar and office supplies.
Perform miscellaneous administrative duties as necessary to assist with the smooth functioning of the Consortium and its numerous programs.
Perform other duties as assigned.

Benefits

Comprehensive medical, dental and vision insurance coverage
Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
Employee Assistance Program
Life Insurance
Disability Insurance
Legal Insurance
University of California Retirement Plan (a defined benefit plan)
Deferred Compensation Plans/Pre-tax Retirement Savings Programs
Fifteen paid holidays per year
Generous vacation and sick leave
Commuter Benefits Program