Conference Space Admin
About The Position
The Conference Space Administrator manages space requests, scheduling conflicts, and waitlists across Rapport-managed locations. The role requires strong organizational, analytical, and interpersonal skills to rearrange meetings, accommodate additional requests, and partner effectively with Event Management clients and global conference teams. The administrator coordinates seasonal projects and ongoing event-space requests, including annual calendaring, ongoing Event Management requests, summer programs, and roadshows. They respond to requests within one hour, analyze space availability and meeting requirements to maximize utilization, evaluate complex or last-minute requests, and identify practical alternatives. They also review booking schedules across coverage locations, coordinate meeting relocations with clients and on-site teams, resolve space issues through established escalation procedures, and assist with 24/48-hour re-confirmations for Rapport-managed spaces as needed. Rapport is a specialized division of FLIK Hospitality Group focused on guest and employee services, meeting and event planning, and conference center management. The company describes its roles as long-term career opportunities and provides training and development. This position is based at Goldman Salt Lake. The stated salary range is $60,000–$70,000.
Requirements
- Strong organizational skills.
- Strong analytical skills.
- Strong interpersonal skills.
Responsibilities
- Coordinate seasonal projects and ongoing event-space requests, including annual calendaring and ongoing Event Management requests.
- Respond to requests within one hour of receipt.
- Coordinate summer programs, including full-time and internal programs, and roadshows.
- Analyze space availability, meeting requirements, and competing requests to maximize utilization and resolve scheduling conflicts across globally managed spaces.
- Evaluate complex, escalated, unique, and last-minute requests and identify practical alternatives that meet client needs and operational requirements.
- Proactively review booking schedules across coverage locations and coordinate meeting relocations with clients and on-site teams to accommodate additional requests while minimizing disruption.
- Partner with on-site teams to resolve space issues, following established escalation procedures.
- Assist with 24/48-hour re-confirmations for Rapport-managed spaces, as needed.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and accidental death coverage
- Disability insurance
- Retirement plan
- Paid time off
- Holiday time off, varying by site and state
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid Parental Leave
- Personal Leave
- Potential paid and/or unpaid time off benefits in accordance with applicable laws
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
