Conference Services & Events Assistant

SK Battery America • Boston, MA

3d • Onsite

About The Position

We are seeking a Conference Services & Events Assistant to join our Firm. This position will be based in our Boston office (onsite). The Conference Services & Events Assistant is responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center. Additionally, they provide support for off-site and virtual meetings as needed.

Requirements

• Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Webex), with the ability to learn new software and operating systems (e.g. EMS, CVENT, Visio)
• Ability to learn and operate basic A/V equipment
• Ability to maintain high level of customer service
• Ability to diffuse difficult situations
• Ability to exert low to moderate physical effort
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Ability to occasionally work on weekends and holidays
• Ability to work evening functions as necessary
• Flexibility to travel domestically
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Bachelor’s degree
• Minimum of one year of related experience

Responsibilities

• Responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center.
• Makes arrangements with Food Services, Facilities Management and other departments to ensure that all requests for space, food, equipment and other requested services are provided seamlessly.
• Communicates with internal and external customers via email, in-person and on the phone.
• Assists with coordinating and monitoring on-site, off-site, and virtual events.
• Establishes and maintains effective working relationships with clients, attorneys, business services professionals, and other internal customers.
• Helps build relationships with, and maintain databases for service providers (hotels, event venues, restaurants, florists, etc.).
• May be required to assist with conference room setups, moving chairs, tables, podiums, etc.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level