Conference Services Event Set Up Coordinator

Collin College•Frisco, TX

9d•$33,344 - $41,680•Onsite

About The Position

Responsible for coordinating campus event setup, breakdown, and turnover, and planning and managing the campus event schedule to ensure timely setup and breakdown. The coordinator communicates with Conference Services Office staff and other departments regarding events and uses Outlook and database platforms. The position involves varied work hours between 5 a.m. and 10 p.m., including nights, weekends, and holidays. The role includes coordinating event spaces and equipment, arranging custodial support and facilities repairs through WebTMA, assisting guests, ensuring building access and security, and contacting Facilities about room temperature. The coordinator may also perform basic building maintenance. This is a security-sensitive position requiring a criminal background check; employees may be required to drive a company vehicle and must meet the college's motor vehicle record and insurability requirements.

Requirements

High school diploma or high school equivalency certificate.
Two years of directly related experience in Conference Center setup or building operations.
Current Texas driver's license and insurability with the college's insurance carrier.
Knowledge of proper lifting techniques and safety policies and procedures.
Knowledge of database systems.
Time management and interpersonal skills.
Ability to read, write, and carry out oral and written procedures and practices, and answer work-related questions in English.
Ability to operate a two-way radio.
Ability to perform assigned tasks according to established practices, procedures, techniques, and standards with minimum supervision and within assigned time frames.
Ability to plan, schedule, assign, and supervise personnel to ensure setup requests are completed accurately.
Ability to push, pull, carry, or regularly lift objects weighing approximately 25 pounds and occasionally lift approximately 50 pounds.
Ability to accept supervision, assignments, change, and correction.
Ability to demonstrate competence and interest to the general public, students, faculty, and staff.
Ability to meet the role’s physical demands, including standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing, balancing, pushing, pulling, and lifting.
Candidates are subject to a criminal background check. A motor vehicle report may be reviewed during the contingent offer stage and periodically during employment.

Responsibilities

Coordinate setup, breakdown, and turnover for all campus events.
Review upcoming event schedules and work with team members to provide assistance as needed.
Assist the catering department with event setup as needed.
Request custodial assistance for future events through WebTMA and ensure meeting spaces are properly cleaned; work with Facilities to address concerns.
Report repairs or maintenance needs in event spaces through WebTMA and follow up to ensure completion.
Provide positive customer interaction with public and internal clients and answer guests’ questions or inquiries.
Maintain college furniture and supporting equipment in good condition and keep storage rooms organized; periodically inventory tables, chairs, and other items and request replacements as needed.
Ensure building access is available before events and secure the building after events end.
Contact Facilities when room temperature adjustments are needed.
Perform basic building maintenance tasks at event spaces as needed.
Perform other duties as assigned and comply with college policies, procedures, standards, and Core Values.