Conference Services Event Set Up Coordinator

Collin College•Frisco, TX

9d•Onsite

About The Position

Responsible for coordination of Campus events set-up, breakdown, and turnover. Plan and manage schedule of events for campus ensuring timely set up and breakdown. Communicate with Conference Services Office Staff and other departments regarding events. Computer literate in Outlook and other database platforms. Expect to work varied hours (5 am–10 pm) and schedules including nights, weekends, and holidays.

Requirements

High school diploma or high school equivalency certificate required.
Two (2) years of directly related experience in Conference Center setup or building operations.
Current Texas driver's license and is insurable with the college's insurance carrier.
Individuals hired for this position may be required to drive a company vehicle.
A Motor Vehicle Report (MVR) will be run in conjunction with the background check during the contingent offer stage and annually/bi-annually for the duration of employment at Collin College.
This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

Nice To Haves

Knowledge of proper lifting techniques with the ability to apply those techniques
Knowledge of safety policies and procedures
Knowledge of database systems
Time management skills
Interpersonal skills
Ability to read, write and carry out oral and/or written procedures and practices with the ability to answer work-related questions in English
Ability to operate a two-way radio
Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques and standards with minimum supervision within the assigned time frame
Ability to plan, schedule, assign, and supervise personnel to ensure setup requests are completed accurately
Ability to push, pull, carry, or regularly lift objects up to approximately 25 pounds and/or occasionally lift about 50 pounds
Ability to accept supervision, assignments, change and correction
Ability to demonstrate competence and interest to the general public, students, faculty and staff

Responsibilities

Responsible for coordination of campus event set-up, breakdown, and turnover for all events.
Review upcoming event schedules and work with team members to assist as needed.
Assist the catering department with event setup as needed.
Request custodial assistance for future events through WebTMA (work order database system).
Ensure that all meeting spaces are properly cleaned and work with Facilities to address any concerns.
Report any needed repairs or maintenance needs to event spaces through WebTMA. Follow-up to ensure completion.
Provide a high level of positive customer interaction dealing with public and internal clients and assist guests by answering their questions or inquiries.
Maintain college furniture and supporting equipment in peak performance and organized storage rooms.
Perform a periodic inventory of all tables, chairs, etc. Request replacements as needed.
Responsible for ensuring building access is available prior to the event and securing the building after the event ends.
Responsible for contacting Facilities if the room event temperature needs to be adjusted.
May perform some basic building maintenance tasks at the event space.
Perform other duties as assigned.
Performs all duties and maintains all standards in accordance with college policies, procedures, and Core Values.