CONFERENCE CENTER SET UP & LOGISTICS COORDINATOR

Compass Group•SPRING, TX

7d•$16 - $18

About The Position

The Conference Center Setup & Logistics Coordinator is responsible for the successful setup and breakdown of conference rooms, meeting spaces, and special events. This role plays a critical part in delivering an exceptional workplace and meeting experience by ensuring event spaces are prepared according to client specifications, company standards, and safety requirements. Working closely with conference services, facilities, janitorial, catering, audio visual, outside vendors, and clients, the Conference Center Setup & Logistics Coordinator supports seamless event execution from planning through post-event breakdown. This position requires strong organizational skills, attention to detail, excellent customer service, and the ability to adapt quickly to changing business needs. This is a physically active role requiring frequent standing, walking, bending, lifting, and moving furniture and equipment throughout the day.

Requirements

High school diploma, GED, or equivalent
Experience in conference services, event operations, hospitality, or facility operations
Ability to safely lift, carry, push, and pull up to 50 pounds on a regular basis
Ability to frequently stand, walk, bend, squat, kneel, stoop, and perform physical tasks throughout the workday
Strong organizational, time-management, and multitasking skills
Professional communication and interpersonal skills
Ability to work independently while collaborating effectively with multiple teams.
Experience working in a fast-paced, customer-facing environment
Dependable, punctual, and customer focused.
Knowledge of meeting room setups & layouts, event logistics, and workplace safety practices.

Responsibilities

Set up, reconfigure, and breakdown meeting rooms and event spaces according to client requests, floor plans, and industry standards
Conduct pre-event inspections and ensure meeting spaces are clean, safe, functional, and presentation-ready with all requested items
Perform post-event breakdowns, including the safe handling, storage, and movement of tables, chairs, staging, podiums, and other event furniture
Partner with campus facilities, janitorial, security, catering, and audio-visual teams to ensure seamless event execution and timely resolution of service requests
Conduct inventory for conference room furniture, equipment, and event assets, including storing and organizing
Monitor the condition of furniture, fixtures & equipment, reporting maintenance, repair, or replacement needs as necessary
Conduct routine quality assurance inspections to ensure conference rooms and common areas meet safety, operational, and client standards
Support special projects, respond to urgent operational needs, and perform other duties as assigned while offering excellent customer service