Conference Planner

Gartner•Irving, TX

1d•Hybrid

About The Position

This is a Conferences Planner position with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s destination conferences in the North American region. Responsibilities include the development, management and execution of various conference elements relating to exhibits and sponsorships.

Requirements

Bachelor’s Degree preferred.
1-3+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
Proven event operational skills including production schedules, budget management and event staffing
Project management experience on detailed programs with multiple variables and dependencies
Proven experience in managing agency and vendor partners
Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
Creative, innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Strong oral and written communication skills, including excellent presentation skills
Effective problem solving, time management and organization skills
Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
Passionate approach/methodology to deliver exceptional results
Ability to thrive in high pressure situations

Responsibilities

Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
Analyze data to determine best course of action on various conference elements.
Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.
Achieve operational excellence and process efficiencies across all aspects of the conference delivery.
Develop a comprehensive understanding of Gartner’s conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product.
Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery.
Develop an innovative and creative approach to all aspects of the role – team management, engagement strategy and operational execution.