Conference & Meeting Services Financial Coordinator

HomeServices of America•Irvine, CA

20h•Onsite

About The Position

HSF Affiliates is seeking an energetic and detail-oriented Conference & Meeting Services Financial Coordinator to report to the SVP Conference & Meeting Services. This role is responsible for project and administrative work of significant difficulty and complexity. A solid understanding of accounting principles is required. Using advanced software applications, designs complex spreadsheets, imports/exports data between software applications, creating presentations using graphics, diagrams, and charts. The Financial Coordinator will process all meeting expense vouchers, manage multiple cost centers and balance cost center expenses to the general ledger monthly. Work is varied and can be project oriented. Financial Coordinator compiles and provides analysis of information and will perform considerable coordination and follow-through. In this role you will schedule meetings, maintain department, and event calendars and provide basic administrative support to the department. Occasional overnight travel for offsite meetings out of state (approx. 2 – 3 trips per year), conferences, and annual Convention. This position will require lots of walking at the facilities during the conventions and may require movement and lifting of heavy boxes and materials.

Requirements

Bachelor’s in business administration or combination of education and related work experience.
Knowledge in accounting and/or finance
Proficient in Excel, Tables and Powerpoint
Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Responsibilities

Maintains records of financial transactions by establishing accounts, posting transactions.
Develop system to account for financial transactions by maintaining a chart of accounts, defining bookkeeping policies and procedures.
Maintains subsidiary accounts by verifying, allocating and posting transactions.
Balance subsidiary accounts by reconciling entries.
Balance reconciled accounts to the general ledger.
Maintains historical records by filing documents.
Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
Pack and ship meeting materials to venues. While onsite ensure all shipments are received and delivered to their respective locations.
This position requires a lot of walking during offsite conferences, meetings, and conventions.
Contributes to team effort by accomplishing related results as needed.